Program Operations & Administrative Support Specialist

U.S. Department of Veterans Affairs; Memphis (TN); On-site; USD 45,000 - 59,000; Full time

Job summary

The Program Support Assistant (OA) position is located at the Lt. Col. Luke Weathers VA Medical Center in Memphis, TN, and provides administrative and program support to the Medicine Service, including clerical duties and timekeeping.

Responsibilities cover scheduling, records management, preparing education and reports for site leadership and accrediting bodies, coordinating credentials and HR actions, and collaborating with sections on contingency planning and space/equipment needs.

Responsibilities

• Serves as primary timekeeper for assigned section and back-up timekeeper for other T&Ls as assigned.
• Performs scanning of equipment for recurring inventory and coordinates with Logistics to address discrepancies.
• Prepares On-Call schedule monthly and assists with Education Activity Record submissions for residents/fellows.
• Obtains, analyzes, and organizes information for reports required by JCAHO, Fiscal/Budget, Fee Basis, and other reports.

Job description

The Program Support Assistant (OA) position is located at the Lt. Col. Luke Weathers VA Medical Center in Memphis, TN, and provides administrative and program support to the Medicine Service, including clerical duties and timekeeping.

Responsibilities cover scheduling, records management, preparing education and reports for site leadership and accrediting bodies, coordinating credentials and HR actions, and collaborating with sections on contingency planning and space/equipment needs.