Program Operations & Admin Support Specialist

Mental Health Systems

Vista (CA)

On-site

USD 40,000 - 50,000

Full time

3 days ago

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Job summary

TURN is seeking a detail-oriented administrative assistant to provide clerical support to the program. Responsibilities include reception, filing, handling phones, preparing reports, and ordering supplies.

The role requires navigating Microsoft Office and EHR systems, greeting visitors, and maintaining client confidentiality in a busy facility. The position supports program operations, with duties expanding to data entry in the EHR, mail and payments processing, and participation in team

Qualifications

High School Diploma or GED required.
Valid CA driver's license and current auto insurance per contract requirements.
Knowledge of Microsoft Office and EHR software preferred.
Cultural Competency understanding required.
Bilingual preferred.

Responsibilities

Clerical duties including reception, filing, phones, reports, ordering supplies, and sorting mail.
Screen and direct calls; provide administrative support for the PM including communications and reports.
Use and navigate Microsoft Office software, spreadsheets, databases.
Greet and assist visitors and clients.
Log receipt of checks and/or cash, and deposit in appropriate account channels.
Aid in general operation of facility including organization, cleanliness, errands, and office supplies management.
Open clients in the EHR and enter demographic data; maintain client confidentiality.
Participate in scheduled program meetings.
Other duties as assigned.