Administrative Assistant

Mental Health Systems; Vista (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

TURN is seeking a detail-oriented administrative assistant to provide clerical support to the program. Responsibilities include reception, filing, handling phones, preparing reports, and ordering supplies.

The role requires navigating Microsoft Office and EHR systems, greeting visitors, and maintaining client confidentiality in a busy facility. The position supports program operations, with duties expanding to data entry in the EHR, mail and payments processing, and participation in team

Qualifications

• High School Diploma or GED required.
• Valid CA driver's license and current auto insurance per contract requirements.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual preferred.

Responsibilities

• Clerical duties including reception, filing, phones, reports, ordering supplies, and sorting mail.
• Screen and direct calls; provide administrative support for the PM including communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, and deposit in appropriate account channels.
• Aid in general operation of facility including organization, cleanliness, errands, and office supplies management.
• Open clients in the EHR and enter demographic data; maintain client confidentiality.
• Participate in scheduled program meetings.
• Other duties as assigned.

Skills

Microsoft Office

EHR software

Communication

Bilingual

Education

High School Diploma or GED

Tools

Microsoft Office

EHR software

Job description

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

Job Summary

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

Responsibilities

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Communication and clerical duties. Screen and direct calls.
• Administrative support for the PM i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

Qualifications

• High School Diploma or GED required.
• Valid CA driver's license and current auto insurance per contract requirements required.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual preferred.
• If substance use disorder program a negative tuberculosis test (TB) is conducted under licensed medical supervision within 45 working days of hire or within 5 working days of employment and valid cardiopulmonary resuscitation (CPR) and first aid certification upon hire or within 90-days of employment.

Physical Requirements

These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities.

• Seeing
• Hearing
• Speaking
• Stooping/Bending
• Working in cramped spaces
• Moving around facility
• Moving between offices/clients
• Driving - light errands
• Climbing
• Lifting/carrying heavy items
• Driving - in the course of job duties
• Using hands/fingers
• Pushing/pulling/dragging items
• Standing for long periods
• Sitting for long periods
• Working outside/underground

I Can Perform The Above Functions

Without accommodation / With accommodation. If so, please specify:

Other Duties

This job description isn't a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee signature constitutes an understanding of the job requirements, essential functions, and duties.

TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions).