Program Officer - Grants & Reporting Compliance

Kindora; New York, Northern (NY, KY); Hybrid; USD 61,000 - 76,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Medical, Dental and Vision Insurance

Paid Time Off

Holidays

Sick Days

Life Insurance

Disability Insurance

Employee Assistance Program (EAP)

Health Savings Account

Flexible Spending Accounts

Job summary

Church World Service seeks a Program Officer for Grants & Reporting Compliance to support resettlement and integration programs, including MG and PC portfolios. You will monitor grants, ensure reporting compliance, analyze data, and provide training and technical assistance across the affiliate network.

The role requires 5+ years in refugee-related services, strong writing and collaboration skills, and experience with Microsoft Office and databases.

Qualifications

• Bachelor’s degree in social work, human services, sociology, psychology, public administration, public health, or related field or equivalent experience.
• 5+ years of experience in refugee or immigrant-related services, including resettlement or nonprofit work.
• Strong writing and interpersonal skills; ability to work with partners and teams.
• Experience with grant reporting, compliance, and data management.

Responsibilities

• Program Monitoring and Oversight: keep program policies and manuals up-to-date and monitor implementation.
• Support development and maintenance of tools, resources, and training on program themes.
• Represent CWS at conferences, meetings, and with funders/partners; assist with reporting and data collection.
• Analyze funding guidelines for compliance; contribute to policy/procedure updates and training materials.
• Contribute to proposal development and required program reporting, including data narration.
• Review narratives and data to identify trends and improvements; support program development.
• Develops relationships with providers and community partners to meet program requirements.
• Perform other duties as assigned.

Skills

Grants management

Reporting compliance

Stakeholder coordination

Data analysis

Training

Proposal writing

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Database software

Job description

Program officer with 5+ years managing grants portfolios at mid-to-large nonprofits, comfortable navigating both humanitarian compliance frameworks and multi-stakeholder reporting requirements across refugee resettlement and legal services organizations.

AI-synthesized from this funder's mission + the role family. Not a hiring guideline.

About this role

Program Officer - Grants & Reporting Compliance ID 2026-4376 Category Programs Position Type Regular Location Name Remote - New York, NY Location US-NY-New York Telecommute Yes Work Arrangement Remote Base Salary Minimum USD $60,800.00/Yr. Base Salary Maximum USD $76,000.00/Yr.

About CWS Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day.

Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose The Program Officer for Grants and Reporting Compliance is responsible for supporting the delivery of high-quality resettlement and integration services for refugee populations, primarily served through the Matching Grant (MG), Preferred Communities (PC) Programs and other Resettlement and Integration program as needed, across the CWS affiliate network.

This position has responsibilities supporting the monitoring and grant and reporting compliance of the Preferred Communities, Matching Grant and other Resettlement and Integration programs as needed. The position also has responsibilities related to data analysis, training, technical assistance, monitoring and proposal and report writing.

An important prerequisite for this position is the ability to work collaboratively as part of a team in a collegial manner and to work independently to complete assignments. This position is funded by a grant with a program period ending September 2027.

Responsibilities Program Monitoring and Oversight Maintain up-to-date self-education about programs. Ensure other unit colleagues are informed as appropriate. Regularly review program policies, forms, and manuals to stay abreast of changes in program implementation.

Support supervisor with development and curation of tools, resources and training on themes relevant to the program Monitor general program quality and conduct reviews of program implementation and documentation requirements to ensure quality and timeliness of program service implementation and fulfillment of documentation requirements.

As requested, represent CWS at internal and external conferences, meetings, committees and working groups with CWS colleagues, government donors, community partners, and other stakeholders. Support in the management of program trackers and assist with reporting and data collection for program reports and responses to requests for proposals.

Support the provision of needs-based technical assistance and training; this may be provided through e-learning modules, webinars, in-person training, communities of practice and one-on-one phone call Grants, Reporting, and Compliance Support compilation and analysis of narrative and data reports for submission to funder In coordination with supervisor, analyze funding guidelines to ensure agency compliance; as necessary, assist in the development or revision of CWS policies, standard operating procedures, and training materials to ensure high quality service provision Contribute to the development of the proposals when requested.

In collaboration with supervisors and colleagues, review written narratives. Contribute to required program reporting as necessary, including but not limited to, data and narrative reporting to ensure proper tracking and reporting of activities.

Regularly review qualitative and quantitative program data to identify program trends, areas for improvement, best practices, and make recommendations for program development and enhancements Partnerships and Development Develops and nurtures relationships with providers and other community partners to support program requirements and activities.

Perform other duties as assigned.

Qualifications Education: Bachelor’s degree in social work, human services, sociology, psychology, public administration, public health, or related field or equivalent experience in lieu of degree.

Experience: 5 years of experience working in refugee or immigrant-related services, Experience in a local resettlement affiliate or a national office of a resettlement agency (preferred). Experience in social services or nonprofit sectors (preferred).

Skills: Strong interpersonal and diplomacy skills; ability to work collaboratively and effectively with partners and teams. Strong attention to detail a must Ability to always conduct oneself in a professional and courteous manner to represent the professional and institutional interests of CWS.

Strong knowledge and experience in working with Microsoft Word, Excel, Power Point and database software is essential. Strong writing skills are required. The ability to work in a multi-cultural environment is required. Special Requirements Work Environment: Hybrid or in office environment depending on program needs.

Occasional evening or weekend hours for client emergencies or community events. Some local travel may be required.

CWS offers a competitive benefits package that includes:

• 403 (b) Retirement Plan
• Medical, Dental and Vision Insurance
• Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years)
• 14 Official Holidays
• 12 Sick Days Off (Accrued monthly)
• Life Insurance and AD&D
• Long Term and Short-Term Disability
• Employee Assistance Program (EAP)
• Health Savings Account
• Flexible Spending Accounts Options

CWS is an Equal Opportunity / Aff... All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, genetic information, disability or protected veteran status.

Auxiliary aids and services are available upon request to individuals with disabilities.

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