Program Office Coordinator – Invoices & Records

Oakland University; City of Rochester (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Oakland University in Rochester, NY is seeking a detail‑oriented administrative specialist to coordinate office activities for the Department of Clinical and Diagnostic Sciences. You will manage invoices, maintain program records, and prepare agendas and minutes for meetings, ensuring accurate documentation and accreditation readiness.

The role requires strong writing and interpersonal skills, proficiency with word processing and spreadsheets, and the ability to work under pressure in a busy

Qualifications

• High school graduation or equivalent.
• Four years progressively responsible office experience in office coordination.
• Ability to compose correspondence.
• Operate standard office equipment.
• Interact effectively with the public, students, faculty and staff.
• Knowledge of grammar, spelling and punctuation and use of standard office manuals.
• Keyboarding skills sufficient to perform duties.
• Experience in clerical accounting/bookkeeping.
• Ability to work under pressure.
• Ability to perform intermediate word processing and spreadsheet tasks as shown by a skills assessment.

Responsibilities

• Provide specialized office and administrative support by coordinating business and service activities for a complex program area.
• Process invoices and bills, maintain program records, prepare meeting agendas and minutes.
• Implement administrative procedures and prepare reports to ensure efficient operations, accurate documentation, and accreditation compliance.

Skills

Office coordination

Typing/keyboard skills

Accounting/bookkeeping

Grammar/spelling

Interacting with public/students/facut

Correspondence writing

Word processing

Spreadsheet usage

Ability to work under pressure

Education

High school diploma

Job description

Oakland University in Rochester, NY is seeking a detail‑oriented administrative specialist to coordinate office activities for the Department of Clinical and Diagnostic Sciences. You will manage invoices, maintain program records, and prepare agendas and minutes for meetings, ensuring accurate documentation and accreditation readiness.

The role requires strong writing and interpersonal skills, proficiency with word processing and spreadsheets, and the ability to work under pressure in a busy