Program Office Coordinator

The Home for Little Wanderers; Plymouth (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Vision and Dental Insurance

Generous paid time off (vacation + 11+

11 holidays

Job summary

The Southeast Campus program of The Home for Little Wanderers in Plymouth, MA is seeking a Program Office Coordinator to provide administrative coordination and support to the program, and oversee facility maintenance and upkeep. The role ensures timely reporting, data entry, and efficient office operations within a youth-focused program.

You will contribute to building a safe, organized environment, manage clerical tasks, assist with meetings, and may serve as Safety Officer to maintain

Qualifications

• Bachelor’s degree preferred or a plus.
• Experience within an office or agency setting.
• Supervisory experience preferred.
• Excellent written and verbal communication skills.
• Computer literacy including Microsoft Office and Internet Explorer.

Responsibilities

• Generate and deliver service reports, census reports, and school lunch forms.
• Enter data for incident, restraint, client and staff records; manage SSI letters and monthly program reports.
• Oversee housekeeping and upkeep of the building and grounds to keep the program clean and safe.
• May serve as Safety Officer; report security incidents and maintain fire drills.
• Handle program computers, copiers, fax machines and coordinate servicing as needed.
• Ensure timely submission of bills and staff timesheets; manage petty cash and reimbursements.
• Attend Management Team meetings and provide minutes to management staff.

Skills

Excellent written and verbal comms

Computer literacy (MS Office & IE)

Education

Bachelor’s degree a plus

Job description

The Southeast Campus program of The Home for Little Wanderers based in Plymouth, MA is seeking a Program Office Coordinator. The person in the role will provide administrative coordination and support to the program, in addition to overseeing the facility's needs and ensure the appropriateness of the maintenance and upkeep of the program.

How You'll Be Making a Difference

When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

• Complete and deliver service reports, census reports and school lunch forms. Complete the data entry of incident reports, restraint reports, client and staff data/records. Maintain SSI letters and delivery. Generate monthly program reports and manage administrative filing, mailing and copying.
• Oversee the housekeeping and upkeep of the building and grounds of the program to ensure that the program remains clean and safe.
• May play the role of Safety Officer at the program. Ensure the safety and security of the program. Report any security incidents to Program AVP and Facilities Manager. Maintain required fire drills quarterly.
• Maintain program computers, copiers, fax machines. Coordinate servicing when needed.
• Ensure timely submission of bills and staff timesheets. Complete and manage petty cash request, reimbursement forms, check requests.
• Attend Management Team meetings. Provide minutes of the meeting to management staff.

Qualifications

• Bachelor’s degree a plus
• Experience within an office or agency
• Supervisory experience preferred
• Excellent written and verbal communication skills
• Computer literate including Microsoft Office and Internet Explorer

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Health, Vision and Dental Insurance are available
• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Extensive training to new staff
• Tuition reimbursement of up to $3,000 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance

Pay Range Positioning Summary

The pay range listed represents the company’s good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate’s relevant experience, education, skills, and internal equity relative to other employees in similar roles. Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.