Program Office Coordinator

The Home for Little Wanderers, Inc.; Plymouth (MA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid time off

Holidays

Sick leave

Tuition reimbursement

403(b) retirement plan

Disability insurance

Life insurance

Job summary

The Home for Little Wanderers, Inc. in Plymouth, MA is seeking a Program Office Coordinator to provide administrative coordination and support for the Southeast Campus. This role oversees the program’s facility needs and ensures maintenance and safety standards are met.

You will prepare service and census reports, manage bills and timesheets, and coordinate clerical tasks while supporting management team meetings and daily operations.

Qualifications

• Experience within an office or agency is required.
• Supervisory experience is preferred.
• Excellent written and verbal communication skills are essential.
• Proficiency with Microsoft Office and basic internet tools is expected.

Responsibilities

• Prepare and deliver service, census, and school lunch forms; enter incident and staff data; manage SSI letters and monthly program reports.
• Oversee housekeeping and upkeep of the building and grounds to keep the facility clean and safe.
• Serve as Safety Officer as needed; ensure safety, report incidents, and conduct quarterly fire drills.
• Maintain and coordinate servicing of program computers, copiers, and fax machines.
• Process bills, timesheets, petty cash, and reimbursements; handle check requests.
• Attend Management Team meetings and provide minutes to management staff.

Skills

Office experience

Supervisory experience

Communication skills

Computer literacy

Job description

Plymouth
900 Ship Pond Road
Plymouth, MA 02360, USA

Plymouth
900 Ship Pond Road
Plymouth, MA 02360, USA

The Southeast Campus program of The Home for Little Wanderers based in Plymouth, MA is seeking a Program Office Coordinator. The person in the role will provide administrative coordination and support to the program, in addition to overseeing the facility's needs and ensure the appropriateness of the maintenance and upkeep of the program.

How You'll Be Making a Difference

When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

• Complete and deliver service reports, census reports and school lunch forms. Complete the data entry of incident reports, restraint reports, client and staff data/records. Maintain SSI letters and delivery. Generate monthly program reports and manage administrative filing, mailing and copying.
• Oversee the housekeeping and upkeep of the building and grounds of the program to ensure that the program remains clean and safe.
• May play the role of Safety Officer at the program. Ensure the safety and security of the program. Report any security incidents to Program AVP and Facilities Manager. Maintain required fire drills quarterly.
• Maintain program computers, copiers, fax machines. Coordinate servicing when needed.
• Ensure timely submission of bills and staff timesheets. Complete and manage petty cash request, reimbursement forms, check requests.
• Attend Management Team meetings. Provide minutes of the meeting to management staff.

Qualifications

• Experience within an office or agency
• Supervisory experience preferred
• Excellent written and verbal communication skills
• Computer literate including Microsoft Office and Internet Explorer

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Health, Vision and Dental Insurance are available
• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Extensive training to new staff
• Tuition reimbursement of up to $3,000 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&DD Insurance

The pay range listed represents the company’s good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate’s relevant experience, education, skills, and internal equity relative to other employees in similar roles. Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.

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Skills

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.