Program Office Business Process Support

mcbrideconsulting; Hill Air Force Base (UT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Vision insurance

Job summary

McBride Consulting seeks a Program Office Business Process Support to assist the AFLCMC/WNR division at Hill AFB in Ogden, UT. You will analyze workflows, manage action items, and support acquisition reporting to maintain cost, schedule, and performance objectives.

You will coordinate with government program managers to improve processes, maintain documentation, and ensure compliant operations across 17 training programs for consistent execution and timely information sharing.

Qualifications

• Citizenship: United States
• Secret Clearance eligibility or active clearance

Responsibilities

• Build and maintain taskers list, assign and close items
• Gather inputs/documentation and facilitate reporting
• Track staff packages and signature/approval documents
• Coordinate unit inspections, and MICT evaluations
• Organize knowledge bases and organizational assets
• Support budget execution reviews and presentations
• Assist with DoD program analysis and reporting

Skills

Administrative support

Meeting coordination

Document management

Process improvement

Cross-functional teamwork

Education

Bachelor’s Degree in related field

Tools

Microsoft Office

Job description

McBride Consulting has an exciting opportunity for a Program Office Business Process Support providing support to the Advanced Training Capabilities Division (AFLCMC/WNR). You'll help this division streamline program execution by analyzing workflows, managing action items, and supporting acquisition reporting to maintain cost, schedule, and performance objectives. You'll also assist government program managers with process improvements, documentation, and coordination across the division’s 17 training programs to ensure consistent, efficient, and compliant operations.

This is a full-time position located at Hill AFB in Ogden UT.

Duties include, but not limited to:

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources
• Tracking and coordinating documentation and staff packages for signature/approval Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders
• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites
• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and AFMAN 23-110, USAF Supply Manual
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and will ensure appropriate AF Instruction is applied to each award or decoration
• Assist with statistics analysis and reporting reports and awards policies, directives and regulations
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Assist with management of organization’s workflow
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation
• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

Requirements

• Citizenship: Must be a US citizen
• Clearance: Must have and be able to maintain a Secret Clearance

Preferred Qualifications

• Education: Bachelor’s Degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, 3 of which must be in the DoD OR 7 years of directly related experience, 5 of which must be in the DoD
• Technical Skills: Administrative support for daily program office operations, meeting coordination, and calendar/appointment management. Document and records management, including preparation, tracking, and organization of program materials. Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure. Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation. Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows. Interpersonal Skills Strong coordination and communication skills Ability to work effectively in cross-functional teams Effective problem-solving and decision-making abilities Customer-focused support mindset

Additional Information

Location: Hill AFB Ogden UT

Travel: 5% Remote, Onsite, or Hybrid: Onsite

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance