Program Office Business Process Support

McBride; Utah; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Vision insurance

Job summary

McBride Consulting seeks a Program Office Business Process Support professional to assist AFLCMC/WNR by analyzing workflows, tracking action items, and supporting acquisition reporting at Hill AFB in Ogden, UT.

You will coordinate documentation, manage reports for cost, schedule, and performance, and partner with government program managers to drive compliant, efficient operations across 17 training programs.

Qualifications

• Experience supporting program offices or DoD initiatives.
• Strong organizational and multitasking abilities.
• Ability to work with cross-functional teams and manage competing priorities.

Responsibilities

• Build and maintain a running list of taskers and ensure closure.
• Gather inputs and facilitate reporting processes for inquiries from various sources.
• Track and coordinate documentation and staff packages for signature/approval.
• Support performance reporting and evaluations tracking across programs.
• Assist with unit inspections readiness and related evaluations.
• Develop and organize organizational knowledge bases and portfolios across the division.
• Manage workflow and action items to ensure timely responses and suspenses.

Skills

Administrative support

Document management

Action item tracking

Scheduling

Communication

Education

Bachelor’s Degree in a related field

Tools

Microsoft Office Suite

Job description

McBride Consulting has an exciting opportunity for a Program Office Business Process Support providing support to the Advanced Training Capabilities Division (AFLCMC/WNR). You'll help this division streamline program execution by analyzing workflows, managing action items, and supporting acquisition reporting to maintain cost, schedule, and performance objectives. You'll also assist government program managers with process improvements, documentation, and coordination across the division’s 17 training programs to ensure consistent, efficient, and compliant operations. This is a full-time position located at Hill AFB in Ogden UT.

Duties Include, But Not Limited To

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
• Tracking and coordinating documentation and staff packages for signature/approval
• Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites
• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and
• AFMAN 23-110, USAF Supply Manual
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and will ensure appropriate AF Instruction is applied to each award or decoration
• Assist with statistics analysis and reporting reports and awards policies, directives and regulations
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Assist with management of organization’s workflow
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation
• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

Requirements

Citizenship

Must be a US citizen

Minimum Required Qualifications

Clearance

Must have and be able to maintain a Secret Clearance

Preferred Qualifications

Education

Bachelor’s Degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, 3 of which must be in the DoD OR 7 years of directly related experience, 5 of which must be in the DoD.

Technical Skills

• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.
• Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.
• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Interpersonal Skills

• Strong coordination and communication skills
• Ability to work effectively in cross-functional teams
• Effective problem-solving and decision-making abilities
• Customer-focused support mindset

Additional Information

Location

Hill AFB Ogden UT

Travel

5%

Remote, Onsite, or Hybrid

Onsite

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Our people and culture

McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.