Senior Administrative Support Specialist

mcbrideconsulting; Lincoln (MA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Vision insurance

Job summary

McBride Consulting seeks a Senior Administrative Support Specialist to provide expert-level support to the C3BM division. The role focuses on planning, coordinating, and executing acquisition-related activities for DoD programs, with extensive calendar management and document preparation for leadership review.

You will ensure compliance with DoD policies, support meetings and travel using DTS, and maintain critical records.

Qualifications

• Bachelor’s Degree required; 12+ years in DoD/professional discipline preferred, with DoD experience.
• Advanced proficiency with MS Office (Word, Excel, PowerPoint, Outlook, Teams) and DTS usage.
• Experience with SharePoint document management, calendar management, and executive scheduling.

Responsibilities

• Provide advisory and administrative support to DoD programs throughout the acquisition lifecycle.
• Maintain leadership calendars, coordinate meetings, and support travel planning using DTS.
• Prepare briefing materials, correspondence, and official documents for leadership review.
• Track action items, deliverables, and suspense dates; maintain program records and files.

Skills

Communication

Time management

Attention to detail

Problem solving

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

DTS

SharePoint

Microsoft Teams

Zoom

WebEx

Job description

McBride Consulting has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM). Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities

• In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
• You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
• Duties to include but not limited to: Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency and organizational effectiveness.

Requirements Qualifications

• Citizenship: Must be a US citizen
• Minimum Required Qualifications Clearance: Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility

Preferred Qualifications

• Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.
• Technical Skills: Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Experience utilizing the Defense Travel System (DTS) SharePoint administration and document management Calendar management and executive scheduling support Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx) Action item, suspense, and workflow tracking Preparation of executive correspondence, reports, and briefing materials Records management and file maintenance in accordance with DoD policies Data collection, analysis, and administrative reporting Experience supporting DoD acquisition or program management offices Knowledge of Air Force organizational structures and administrative processes
• Interpersonal Skills: Strong written and verbal communication skills Exceptional organizational and time management abilities Ability to manage multiple priorities and competing deadlines Professional demeanor when interacting with senior military and civilian leadership Strong attention to detail and accuracy Excellent customer service and stakeholder engagement skills Ability to work independently with minimal supervision Strong problem-solving and critical-thinking abilities Collaborative team player capable of working across diverse organizations Ability to handle sensitive and confidential information with discretion Adaptability in a fast-paced, mission-focused environment Proactive mindset with a continuous process-improvement approach Strong relationship-building and coordination skills Ability to anticipate leadership needs and respond effectively High level of professionalism, reliability, and accountability

Additional Information

Location: Hanscom AFB, MA Travel: 10% On-Site: This position requires the candidate to be on-site

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance