Service Area Aide

Pacelabdc; Los Angeles (CA); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

401k

Vacation

Sick pay

14 Paid Holidays

Pet Insurance

FSA

EAP

Health benefits

Career growth

Job summary

PACE Early Childhood Education Program seeks an Office Assistant to support Education, Health, Nutrition, and Family Service operations across Head Start and Early Head Start services in the Los Angeles metro area.

Under supervision of the Procurement Manager, responsibilities include data entry in Child Plus, maintaining files, and assisting recruits. The role requires English proficiency, basic math, and the ability to handle multiple tasks, with occasional evening and Saturday hours.

Qualifications

• High School graduate or GED; additional years of experience may substitute.
• 3+ years paid general clerical experience
• Proficiency with Word, Excel, Access; ChildPlus experience preferred
• Ability to follow schedules and work independently
• Bilingual in Spanish preferred

Responsibilities

• Enter program information into Child Plus database and upload attachments.
• Maintain center files and health/nutrition admission paperwork.
• Keep forms/posters up to date for HS/EHS; manage office supplies and inventory.
• Assist with recruitment activities and coordinate materials for sites.
• Receive and sort mail; answer and direct phone calls to managers.
• Deliver health supplies to sites and prepare health folders for start date.

Skills

English literacy

Multitasking

Communication

Diversity awareness

Education

High School diploma or GED

Tools

Microsoft Office

Word

Excel

Access

ChildPlus

Job description

Description

Salary: $20.21/hourly-$24.62/hourly

Pace offers a Total Rewards Package to its employees:

401k

Vacation

Sick pay

14 Paid Holidays

Pet Insurance

FSA - Flexible Spending Accounts and Dependent Care

Employee Assistance Program (EAP)

Affordable Medical, Dental, and Vision packages extended to your family as well.

Supplemental Insurance Plans

Opportunity to promote within, just to name a few.

GENERAL INFORMATION

PACE (Pacific Asian Consortium in Employment) Early Childhood Education Program provides high quality early childhood education and support services to birth to five aged children and pregnant women of economic disadvantaged families. In addition to early childhood education, the program also provides health, nutrition, mental health, disabilities, and parent empowerment/involvement services. This program is funded and operated under Head Start, Early Head Start, State Preschool guidelines and regulations. PACE Early Childhood Education Program includes Head Start Center-Based Program that operates 16 school sites enrolling 570 children ages 3-5 and an Early Head Start Home-Based and Center-based Program enrolling 270 children ages 0-3 years and pregnant women. These services are provided in the metro Los Angeles, Santa Monica, and South Bay communities.

Job Purpose:

Under the direct supervision of the Procurement Manager, the Office Assistant – enters information to the various systems and maintains the office files in order and provides support to Education, Health, Nutrition, Family Service areas in both Head Start and Early Head Start program.

POSITION RESPONSIBILITIES:

• Enters program information into Child Plus database (including Education-, ASQ’s, IDP’s goals, events for Center Based Home Visits and Parent Conferences, Health Requirements, Nutrition, Attendance for home based and socializations).
• Upload corresponding attachments to events entered in the Child Plus system.
• Maintains children central office files and file documents, such as physicals, dentals & admission paperwork, and upload documents to ChildPlus.
• Maintain sufficient/relative accessible forms/posters for HS/EHS.
• Assists with maintaining office equipment and supplies for HS/EHS, including inventory of materials for all service areas (on site and outside storage)
• Assist in Height and Weight measurements if necessary.
• Prepare letters and documents for parents that pertain to HS/EHS.
• Receive and sort mail and deliveries.
• Answer telephone, screen, and direct calls.
• Assist by routing calls to the appropriate Manager from the public and customers.
• Delivery of health supplies to the site (Maintenance or Office Assistant)
• Prepare first aid bags and health folders before the start date and send the folders and supplies out to the sites.
• Supports the recruitment process for the agency.
• Attend LACOE Trainings as assigned and necessary.
• Other duties as assigned within the scope of the position.

QUALIFICATIONS:

• This position requires a person with administrative skills and can read, write, and understand English. This person should also have basic mathematics skills and the ability to follow written and verbal instructions. Must be able to work under pressure and meet schedules. Ability to work with diverse populations, to handle multiple tasks and projects. Availability to work occasionally in the evenings and Saturdays for recruitment.
• Creativity, vision, charisma, strong presence, responsiveness, honesty, drive, and initiative are all traits that will be highly valued.
• Bilingual in Spanish is preferred.

EXPERIENCE:

• At least three (3) years of paid general clerical experience
• Proficiency in Microsoft Operating Systems and the following software programs (Word, Excel, Access, or another database program). Previous experience with ChildPlus Database is preferred.
• Ability to adhere to schedules and work independently with minimal supervision.
• Ability to demonstrate competencies in standard office practices and procedures, including operating modern office equipment.

EDUCATION:

• High School graduate or GED equivalent. Additional years of experience may be substituted for required education.

LICENSE/CREDENTIAL/PERMIT:

• Valid California Driver’s License and access to an automobile with proof of auto insurance
• Must pass Department of Justice background check prior to start of employment

PHYSICAL DEMANDS:

The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment.

• Representative physical demands of the job include normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling, and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds.
• T.B. Test within 1 year prior to employment, and every four (4) years thereafter (every 4 years for a chest X‑ray).
• Must pass health screening (LIC 503) at time of employment, health screening is accepted within one year prior to hire, to be renewed every four (4) years.
• Provide proof of the following immunizations as required: Measles, Pertussis (Whooping Cough) and Influenza.

Requirements

QUALIFICATIONS:

• This position requires a person with administrative skills and can read, write, and understand English. This person should also have basic mathematics skills and the ability to follow written and verbal instructions. Must be able to work under pressure and meet schedules. Ability to work with diverse populations, to handle multiple tasks and projects. Availability to work occasionally in the evenings and Saturdays for recruitment.
• Creativity, vision, charisma, strong presence, responsiveness, honesty, drive, and initiative are all traits that will be highly valued.
• Bilingual in Spanish is preferred.

EXPERIENCE:

• At least three (3) years of paid general clerical experience
• Proficiency in Microsoft Operating Systems and the following software programs (Word, Excel, Access, or another database program). Previous experience with ChildPlus Database is preferred.
• Ability to adhere to schedules and work independently with minimal supervision.
• Ability to demonstrate competencies in standard office practices and procedures, including operating modern office equipment.

EDUCATION:

• High School graduate or GED equivalent. Additional years of experience may be substituted for required education.

LICENSE/CREDENTIAL/PERMIT:

• Valid California Driver’s License and access to an automobile with proof of auto insurance
• Must pass Department of Justice background check prior to start of employment