Program Manager & Team Coordinator

Horizontal Talent; San Francisco (CA); On-site; USD 30,000 - 55,000; Full time

Job summary

Horizontal Talent is seeking a Program Manager & Team Coordinator to support cross-functional priorities, project execution, and day-to-day operational alignment. This role is ideal for someone who is highly organized, proactive, and eager to help keep teams moving forward with clarity and consistency.

In this position, you will track tasks and timelines, maintain project plans and documentation, and coordinate inputs across teams.

Qualifications

• 3–5 years of experience in program management, project management, operations, or a similar coordination-focused role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and stay effective in a shifting environment.
• Clear, concise written and verbal communication skills.
• Collaborative mindset with the ability to work well across teams and functions.
• Proactive approach with strong follow-through and ownership of tasks.
• Comfort working in ambiguity and adapting quickly as needs change.
• Familiarity with program management tools such as Asana, Jira, Smartsheet, Airtable, or Ramp.

Responsibilities

• Support the delivery of key programs and initiatives by tracking tasks, timelines, deliverables, and follow-up actions.
• Maintain accurate project plans, status trackers, documentation, and team resources.
• Coordinate across teams to gather input, schedule meetings, and keep work moving forward.
• Prepare meeting agendas, notes, recaps, and other supporting materials.
• Help plan and execute team events, offsites, activities, and recognition efforts.
• Surface risks, dependencies, and blockers early to support timely decision-making.
• Assist with the development and upkeep of operational processes and tools.
• Provide regular updates to stakeholders and collaborate with broader PMO partners on cross-functional work.

Skills

Program management

Project coordination

Operations

Communication

Cross-functional collaboration

Ownership of tasks

Ambiguity tolerance

PM tools (Asana, Jira)

Tools

Asana

Jira

Smartsheet

Airtable

Ramp

Job description

Join a dynamic, fast-paced team as a Program Manager & Team Coordinator supporting cross-functional priorities, project execution, and day-to-day operational alignment. This role is ideal for someone who is highly organized, proactive, and eager to help keep teams moving forward with clarity and consistency.

Responsibilities

• Support the delivery of key programs and initiatives by tracking tasks, timelines, deliverables, and follow-up actions
• Maintain accurate project plans, status trackers, documentation, and team resources
• Coordinate across teams to gather input, schedule meetings, and keep work moving forward
• Prepare meeting agendas, notes, recaps, and other supporting materials
• Help plan and execute team events, offsites, activities, and recognition efforts
• Surface risks, dependencies, and blockers early to support timely decision-making
• Assist with the development and upkeep of operational processes and tools
• Provide regular updates to stakeholders and collaborate with broader PMO partners on cross-functional work

Skills

• 3–5 years of experience in program management, project management, operations, or a similar coordination-focused role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and stay effective in a shifting environment
• Clear, concise written and verbal communication skills
• Collaborative mindset with the ability to work well across teams and functions
• Proactive approach with strong follow-through and ownership of tasks
• Comfort working in ambiguity and adapting quickly as needs change
• Familiarity with program management tools such as Asana, Jira, Smartsheet, Airtable, or Ramp

Preferred Skills

• Experience supporting team culture initiatives in remote and in-person environments
• Exposure to nonprofit work or mission-driven organizations
• Experience partnering with senior program managers, executive assistants, or functional leads
• Ability to help improve team processes, workflows, and operational consistency

Horizontal is committed to fostering an inclusive, equitable, and welcoming environment where people from all backgrounds can thrive. We value diverse perspectives and encourage candidates who bring different experiences, approaches, and ideas to apply.

For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement.

The pay range for this role is $22 - $40 per hour based on qualifications and experience.