Program Manager, Leaves & Accommodations

Welbe Health; United States; On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Medical insurance

PTO 17 days

12 holidays observed annually

6 sick days

401K savings + match

Bonus

Job summary

WelbeHealth is seeking an experienced Program Manager (Leaves & Accommodations) to own the strategy and administration of our leave programs across multi-state teams, ensuring compliance and an empathetic employee experience. You will partner with People, Legal, Payroll, Benefits, Operations, and outside vendors to standardize processes, drive improvements, and manage complex cases.

The role offers a comprehensive rewards package and the opportunity to scale our leave program with a focus on

Qualifications

• Bachelor's degree in human resources, business, or related field preferred; equivalent experience considered.
• Five (5) years of progressive experience in leave administration, disability management, accommodations, or related HR programs.
• Three (3) years leading programs, projects, or teams with cross-functional influence.
• Strong knowledge of federal/state leave/disability laws (FMLA, ADA, PWFA, CFRA, HIPAA, paid family leave).
• Familiarity with California statutory leave and disability programs required.
• Experience overseeing third-party leave administrators and vendor relationships.

Responsibilities

• Own and lead WelbeHealth's leave of absence programs, including FMLA, ADA, parental leave, personal leave, workers' compensation coordination, paid family leave, and related accommodations.
• Develop and execute a long-term leave management strategy focused on compliance, operational efficiency, employee experience, and scalability.
• Serve as the escalation point for complex or sensitive leave and accommodation matters.
• Manage vendor relationships, SLAs, audits, escalations, and performance reviews to ensure high-quality service delivery.
• Ensure compliance with all applicable federal, state, and local leave and accommodation laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and workers' compensation regulations.
• Monitor legislative changes and assess organizational impact, recommending updates to policies, practices, and training as needed.
• Maintain complete and accurate leave and accommodation records in accordance with legal and organizational requirements.

Skills

Cross-functional collaboration

Leadership

Regulatory compliance

HR policy

Vendor management

Education

Bachelor's degree in HR/Business or related field

Job description

At WelbeHealth, we serve our communities' most vulnerable seniors through shared intention, pioneering spirit, and the courage to love. These core values and our participant-focus lead the way no matter what. The Program Manager (Assignment: Leaves & Accommodations) is accountable for leading the strategy, administration, compliance, and continuous improvement of WelbeHealth's leave of absence and accommodation programs. This role serves as the organizational subject matter expert for leave management and partners closely with People leaders, Legal, Payroll, Benefits, Operations, and third-party administrators to deliver consistent, compliant, and employee-centered leave experience.

The Program Manager will drive enterprise-wide leave initiatives, oversee vendor performance and program effectiveness, and develop scalable processes that support a growing, multi-state workforce.

This role is different because the Program Manager at WelbeHealth: Owns the strategy and evolution of WelbeHealth's leave and accommodation programs, with the opportunity to build scalable, employee-centered processes. Serves as a trusted subject matter expert and cross-functional partner, balancing complex leave and accommodation requirements with compliance, operational effectiveness, vendor management, and compassionate employee experience.

We care about our team members. That's why we offer:

• Medical insurance coverage (Medical, Dental, Vision)
• Work/life balance - We mean it!
• 17 days of personal time off (PTO)
• 12 holidays observed annually
• 6 sick days
• 401K savings + match
• Comprehensive compensation package including base pay and bonus
• And additional benefits!

On the day-to-day, you will:

• Own and lead WelbeHealth's leave of absence programs, including FMLA, ADA, parental leave, personal leave, workers' compensation coordination, paid family leave, and related accommodations, refining the end-to-end leave and reentry experience to support employees through critical life events with empathy, clarity, and consistency
• Develop and execute a long-term leave management strategy focused on compliance, operational efficiency, employee experience, and scalability
• Serve as the escalation point for complex or sensitive leave and accommodation matters
• Manage vendor relationships, service-level expectations, audits, escalations, and performance reviews to ensure high-quality service delivery
• Ensure compliance with all applicable federal, state, and local leave and accommodation laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and workers' compensation regulations
• Monitor legislative changes and assess organizational impact, recommending updates to policies, practices, and training as needed
• Maintain complete and accurate leave and accommodation records in accordance with legal and organizational requirements

Job requirements include:

• Bachelor's degree in human resources, business, or related field preferred; equivalent experience considered
• Minimum of five (5) years of progressive experience in leave administration, disability management, accommodations, or related HR programs, including experience managing complex cases in a multi-state environment
• Minimum of three (3) years of experience leading programs, projects, or teams with demonstrated ability to influence cross-functional stakeholders and drive process improvements
• Strong knowledge and practical application of federal and state leave and disability laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and paid family leave programs
• Familiarity with California statutory leave and disability programs required
• Experience overseeing third-party leave administrators and vendor relationships
• Experience administering or coordinating workers' compensation claims preferred
• HR certification (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS) preferred

We are looking for an experienced, hands-on Program Manager (Assignment: Leaves & Accommodations) who brings deep knowledge of leave administration, disability management, accommodation, and applicable federal and state regulations.

The ideal candidate will thrive in a fast-paced and evolving healthcare environment, have the expertise to navigate complex and sensitive employee situations, and have the ability to build strong partnerships across People, Legal, Payroll, Benefits, Operations, and external vendors.

This role will play an important part in strengthening and scaling WelbeHealth's leave programs, ensuring compliance, improving the employee experience, and developing processes that can grow alongside our organization.

If you're ready to join a team that values both our participants and our team members, we'd love to hear from you!

Compensation consists of base salary plus bonus.

WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.

Compensation Offering $10