Program Manager, Leaves & Accommodations

welbehealth; United States; On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Medical insurance (Medical, Dental, V​

Vision

PTO 17 days

12 holidays observed annually

401K with match

Bonus included

Job summary

WelbeHealth is seeking a Program Manager for Leaves & Accommodations to lead the strategy, administration, compliance, and continuous improvement of our leave programs across a multi-state workforce. You will partner with People leaders, Legal, Payroll, Benefits, Operations, and vendors to deliver a consistent, employee-centered experience through FMLA, ADA, PWFA, CFRA, and related laws.

This role requires a collaborative leader who can drive program improvements, manage vendors, monitor

Qualifications

• Bachelor’s degree in human resources, business, or related field preferred; equivalent experience considered.
• Minimum of five years in leave administration, disability management, or related HR programs in a multi-state environment.
• Experience leading programs or teams and influencing cross-functional stakeholders.

Responsibilities

• Own and lead WelbeHealth's leave of absence programs (FMLA, ADA, parental leave, etc.) and related accommodations.
• Develop long-term leave management strategy focused on compliance and scalability.
• Manage vendor relationships, SLAs, audits, and performance reviews.
• Ensure compliance with federal/state leave laws including FMLA, ADA, PWFA, CFRA, HIPAA.

Skills

Leave management

Vendor management

Cross-functional partnership

Compliance expertise

Process improvement

Education

Bachelor's degree in HR or related field

Job description

At WelbeHealth, we serve our communities' most vulnerable seniors through shared intention, pioneering spirit, and the courage to love. These core values and our participant-focus lead the way no matter what.

The Program Manager (Assignment: Leaves & Accommodations) is accountable for leading the strategy, administration, compliance, and continuous improvement of WelbeHealth's leave of absence and accommodation programs. This role serves as the organizational subject matter expert for leave management and partners closely with People leaders, Legal, Payroll, Benefits, Operations, and third-party administrators to deliver consistent, compliant, and employee-centered leave experience. The Program Manager will drive enterprise-wide leave initiatives, oversee vendor performance and program effectiveness, and develop scalable processes that support a growing, multi-state workforce.

What makes this role different

• Owns the strategy and evolution of WelbeHealth's leave and accommodation programs, with the opportunity to build scalable, employee-centered processes
• Serves as a trusted subject matter expert and cross-functional partner, balancing complex leave and accommodation requirements with compliance, operational effectiveness, vendor management, and compassionate employee experience

Benefits

• Medical insurance coverage (Medical, Dental, Vision)
• Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
• 401K savings + match
• Comprehensive compensation package including base pay and bonus

And additional benefits!

Day-to-Day Responsibilities

• Own and lead WelbeHealth's leave of absence programs, including FMLA, ADA, parental leave, personal leave, workers' compensation coordination, paid family leave, and related accommodations, refining the end-to-end leave and reentry experience to support employees through critical life events with empathy, clarity, and consistency
• Develop and execute a long-term leave management strategy focused on compliance, operational efficiency, employee experience, and scalability
• Serve as the escalation point for complex or sensitive leave and accommodation matters
• Manage vendor relationships, service-level expectations, audits, escalations, and performance reviews to ensure high-quality service delivery
• Ensure compliance with all applicable federal, state, and local leave and accommodation laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and workers' compensation regulations
• Monitor legislative changes and assess organizational impact, recommending updates to policies, practices, and training as needed
• Maintain complete and accurate leave and accommodation records in accordance with legal and organizational requirements

Job Requirements

• Bachelor's degree in human resources, business, or related field preferred; equivalent experience considered
• Minimum of five (5) years of progressive experience in leave administration, disability management, accommodations, or related HR programs, including experience managing complex cases in a multi-state environment
• Minimum of three (3) years of experience leading programs, projects, or teams with demonstrated ability to influence cross-functional stakeholders and drive process improvements
• Strong knowledge and practical application of federal and state leave and disability laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and paid family leave programs
• Familiarity with California statutory leave and disability programs required
• Experience overseeing third-party leave administrators and vendor relationships
• Experience administering or coordinating workers' compensation claims preferred
• HR certification (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS) preferred

Compensation

Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.