PROGRAM MANAGER II-FACULTY AFFAIRS

UAB group; Birmingham (AL); On-site; USD 55,000 - 90,000; Full time

Job summary

The University of Alabama at Birmingham seeks a PROGRAM MANAGER II-FACULTY AFFAIRS to serve as the system administrator for UAB PeopleAdmin, the university's cloud-based faculty recruitment system. This role oversees faculty recruitment and onboarding for the entire campus and acts as the primary contact for department users and search committees.

You will conduct user workshops, train new users, review hiring proposals, and maintain accurate faculty data.

Qualifications

• Knowledge of applicant tracking systems (PeopleAdmin).
• Ability to communicate effectively with faculty and staff.
• Strong written and verbal communication and presentation skills.
• Experience with cloud-based software/platforms.

Responsibilities

• Serves as the primary system administrator for UAB PeopleAdmin for faculty recruitment and onboarding.
• Approves and reviews faculty hiring proposals and requisitions across the campus.
• Conducts end-user training and develops how-to guides for system users.
• Oversees onboarding for new faculty hires and coordinates with departments.
• Produces recruitment and hiring data/reports and maintains faculty data in the system.

Skills

PeopleAdmin knowledge

System administration

Training delivery

Data handling

Communication

Stakeholder management

Problem solving

Education

Bachelor's degree in a related field

Job description

The University of Alabama at Birmingham (UAB) seeks a PROGRAM MANAGER II-FACULTY AFFAIRS. The primary role of this position is to serve as system administrator for UAB PeopleAdmin, the university's cloud-based faculty recruitment system (applicant tracking system). Faculty recruitment and hiring for the entire campus is managed through this system. The system administrator is responsible for providing assistance and managing incoming requests from department users and candidates.This position reviews and approves all faculty recruitment requisitions, hiring/offer proposals from all schools, colleges, and UAB Libraries. Additionally, the position is the primary contact for department users, faculty search committees, and PeopleAdmin. This position conducts user workshops and training sessions as well as manage the system's users. New faculty onboarding is managed in UAB PeopleAdmin as well, and this position oversees that process.

RESPONSIBILITIES

• Serves as primary system administrator for UAB PeopleAdmin, the university's faculty recruitment and hiring system. Is the first level of support for system issue identification and resolution. They work with the PeopleAdmin team and UAB IT as needed to handle issues, implement system updates and new system functionalities (i.e. adjunct faculty onboarding). Works with Faculty Affairs Director and other stakeholders to expand the UAB Faculty Jobs System (i.e. new applicant portal in 2022). Submits and manages service tickets as needed. Attends meetings with PeopleAdmin team as needed. Assists with developing, testing, and implementing other system initiatives such as UAB PeopleAdmin Postdoc hiring module. Monitor and address system integrations with other downstream systems (i.e. background checks, identity management team, and I-9s). Makes modifications to system as needed, including changes to system's forms, workflows, email notifications, and user profiles. Has a hands‑on role in planning for any new initiatives (i.e. new systems) that may be implemented by Faculty Affairs. Updates processes as needed that are managed through this system.
• Approves and reviews all faculty hiring proposals and faculty recruitment requisitions-- the second most important role for this position. Posts faculty job announcements with SREB and the Texas Tech Registry. Works with these external partners as well as Graystone Recruitment Advertising to troubleshoot and obtain information as needed for positions posted with these resources. Records faculty search committee training confirmations on faculty requisitions when needed.
• Conducts end‑user training for UAB PeopleAdmin users to include: recruitment requisitions, hiring proposals, candidate disposition and closing searches. Will develop and conduct training as needed for users who are new to the system. Creates how‑to‑guides and checklists as needed for user groups. Responds to and assists faculty candidates as needed regarding their applications, system issues, updating applications materials, etc.
• Oversees new faculty onboarding. Assists with the development and implementation of UAB Faculty Onboarding System to include adding new onboarding content, troubleshooting with new faculty hires and department admins. Works with UAB units to add content as needed (i.e. CCTS). This role includes creating onboarding content, checklists, e‑Forms, workflows, updating notifications, assisting with developing and presenting onboarding training materials and how‑to‑guides, assists departments as needed to manage faculty onboarding. Work with vendor as needed to resolve issues, serve as primary point‑of‑contact for faculty onboarding process. Initiates onboarding for all new faculty hires; monitors the onboarding process and assigns additional onboarding tasks as needed during the new hire's first year of employment.
• Assists Faculty Affairs Director with producing faculty recruitment and hiring data/reports as needed. This includes Access and Engagement Reports, Faculty Recruitment Experience Reports, new faculty hiring data. Assists director with creating various faculty recruitment and hiring reports from UAB PeopleAdmin. Position will play key role in maintaining faculty data in Faculty Affairs. Hires, trains, and supervises student assistants, including approving timecards and setting work schedules.
• Coordinates commencement details as needed (i.e. commencement scripts). Schedules various meetings, and handling meeting materials and presentations as needed.
• Serves as back‑up or 2nd in charge for the Faculty Affairs Director as needed to respond to requests from central units, faculty, deans offices, department administrators/personnel generalists, Provost, etc. Ensures that the level of service provided by the team remains at standard.

Annual Salary

(Annual Salary: $55,180 - $89,670)

Education

Bachelor's degree in a related field and five (5) years of related experience. Work experience may NOT substitute for education requirement.

Knowledge/Skills/Abilities

• Knowledge of Applicant tracking system
• Ability to communicate effectively with faculty, professional, administrative, and other personnel
• Strong written and verbal communication skills
• Strong presentation skills
• Excellent computer skills: Microsoft Office including Word, Excel, PowerPoint
• Highly motivated and results driven with strong organizational, time management and communication skills
• Experience with cloud-based software/platforms
• Strong organization skills and attention to detail
• Ability to handle and meet multiple deadlines simultaneously
• Excellent problem solving skills
• Ability to collaborate effectively across multiple units/departments

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Professional & Managerial

Organization

225000000 Faculty Affairs

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite