Program Manager, Graduate Medical Education Training Program

Florida Atlantic University; United States; On-site; USD 67,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending Plans

Employee Assistance Program

State retirement options

PSLF program

Sick Leave Pool

Paid time off incl. holidays

Job summary

Florida Atlantic University in Palm Beach County, FL, seeks a Program Manager for the Graduate Medical Education Training Program to coordinate GME across multiple sites, ensuring compliance with ACGME and accreditation standards.

The role supports directors, faculty, and staff in program planning, recruitment, onboarding, credentialing, and data management, including budgets, reporting, and site coordination; occasional travel is required.

Qualifications

• A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience or a high school diploma and 5 years of appropriate professional experience.
• Valid Florida Driver’s License required.
• Experience in a higher education institution, medical school, or hospital preferred.
• Strong verbal and written communication skills.
• Proficiency in MS Office (Word, Outlook, PowerPoint, Excel).
• Excellent customer service, organizational and time management skills.

Responsibilities

• Coordinate day-to-day operations of multi-site GME programs and report to the Director.
• Execute Workday processes and manage onboarding, credentialing and orientation.
• Coordinate recruitment, applications, venue reservations, and site coordination.
• Manage program data, reports, and documentation for accreditation and tracking systems.
• Oversee evaluations, curricular activities, and budget allocations.
• Plan matriculation, off-boarding, and maintain confidential trainee records.

Skills

Verbal communication

Written communication

Collaborative work

Customer service

Organizational skills

Time management

Education

Bachelor's degree in an appropriate area of specialization

High school diploma and 5 years of experience

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Position Summary

The College of Medicine at Florida Atlantic University is seeking a Program Manager, Graduate Medical Education Training Program in Palm Beach County, FL. The Program Manager, Graduate Medical Education Training Program, coordinates Graduate Medical Education Programs (GME) to ensure compliance with ACGME requirements and specific programs, projects, or academic support service functions. Works closely with Director(s), faculty, and staff in program planning and development of the program's academic and clinical requirements to ensure accreditation standards are achieved and maintained. Responsible to the Designated Institutional Official, Director(s), Department Chairs, and Senior Program Coordinators (as applicable), for departmental recruitment, managerial, and financial functions and medical education curriculum coordinators; resolving problems and communicating issues of concern to appropriate higher-level authority. This role is based at off-campus locations and may require travel to multiple sites throughout the day.

Summary of Responsibilities

Coordinate the day-to-day operations of complex, multi-site, community-based programs, reporting to the Director. Execute Workday business processes. Plan, facilitate. and manage orientation activities for selected training candidates, including employment onboarding, licensing, credentialing, badging, information technology access, and coordination of participating-site credentialing and orientation. Coordinate the recruitment and selection process, including application collection and distribution, venue reservation, faculty assignments, candidate appointments, virtual platform and technological device management, marketing and informational content development, and oversee the day-of recruitment itinerary (virtual and in-person), as applicable. Deliver and collect onboarding requirements and credentialing processes for trainees, which include collecting documents, creating positions, disseminating trainee demographics and contact information to key program contacts at participating hospitals and clinical sites. Maintain program block rotation schedules in collaboration with the program director(s), faculty, and chief residents. Manage electronic information systems related to collecting and storing program data, generating reports and documentation to include ACGME Web ADS, American Board of Medical Specialty tracking, NRMP, and GME Track/National GME Census and program website(s), ensuring accurate program and trainee data is reflected. Manage evaluations for the program, faculty, and trainees. Track and alert the director to any evaluations of concern. Manage (extra-)curricular activities such as weekly/monthly didactics, well-being initiatives, (semi-annual) retreats, special seminars, and programming. Manage the creation, allocations, expense tracking, and reconciliation of a large budget. Maintain accreditation data for Programs, including recruitment of faculty, staff, and trainees. Assist the Director(s) in responding to and resolving trainee issues, including disciplinary due process facilitation, record collection, meeting scheduling, and documentation of any training and program disciplinary decisions to accrediting and licensing agencies. Plan, facilitate, and manage the matriculation and off-boarding activities for departing trainees, including the collection of devices, alumni information collection, and records completion for the program and participating sites. Maintain confidential files/records of current and completed trainees in accordance with current regulatory guidelines. Assist in the preparation of letters of verification for alumni. Execute data management and reporting tasks as directed by the GME Director and DIO, as well as various other agencies, organizations, and groups. Attend GMEC and GME coordinator meetings as well as national meetings of GME administrators. Proctor training examinations (as applicable). Perform other job-related duties as assigned.

FAU Benefits and Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
• For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications

A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience or a high school diploma and 5 years of appropriate professional/specialized experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Valid Florida Driver’s License required.

Preferred Qualifications

Experience in a higher education institution, medical school, or hospital. Ability to work collaboratively with all levels of faculty, staff, and students. Exceptional verbal and written communication skills are essential for success in this position. Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel. Exceptional customer service, organizational and time management skills.

Salary

Salary: $66,560 - $76,000 Annually.

College or Department

COM: GME Program Administration

Location

Clinical – Off Campus Location (COM use only)

Work Days and Hours

Monday – Friday, 8 a.m - 5 p.m. Some evenings and weekends as needed.

Application Deadline

2026-09-06

Special Instructions to Applicant

APPLICATION DOCUMENTS REQUIRED: Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

Request for Accommodations

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Contact Information

To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University – Where Tomorrow Begins

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida’s Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region’s cultural vitality, workforce, economy and quality of life.

Equal Opportunity Employer Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail].

Florida Statute 1010.35 – Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).