Graduate Student Assistant - Admissions and Operation

Florida Atlantic University; Boca Raton (FL); On-site; USD 22,000 - 25,000; Part time

Job summary

Florida Atlantic University seeks a Graduate Student Assistant- Admissions and Operation in Boca Raton, FL. The role provides administrative support for graduate admissions, document handling, student records, and events, maintaining confidentiality and policy compliance.

The position requires a FAU graduate student with GPA ≥ 3.0 and strong MS Office skills, with a part-time schedule of 20 hours/week, typically 8am–5pm, Monday–Friday.

Qualifications

• FAU degree-seeking graduate student with a minimum of five credit hours (nine if international) and a minimum 3.0 GPA.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to work in a fast-paced environment and independently or in a team.
• Strong problem-solving, active listening, and organizational skills.

Responsibilities

• Assist with document management through scanning and validating according to Graduate College procedures.
• Track application documents, transcripts, and other required materials.
• Support admissions staff with inquiries from prospective and current students.
• Assist with special projects and process-improvement initiatives.
• Maintain accurate graduate student records and databases.
• Assist with event preparation and coordination of Graduate College events.
• Maintain confidentiality of student records and adhere to university policies.

Skills

Microsoft Office

Excel

Word

Outlook

Communication skills

Problem solving

Active listening

Time management

Attention to detail

Team player

Education

Enrollment as FAU graduate student

Job description

Position Summary

Florida Atlantic University is seeking a Graduate Student Assistant- Admissions and Operation - Boca Raton, FL. The Graduate Student Assistant provides administrative and operational support to the Graduate College by assisting with graduate admissions processes, document management, student record maintenance, research projects, and event coordination. This position plays a key role in ensuring accurate, efficient, and student-focused services while maintaining compliance with university policies and confidentiality requirements.

Summary of Responsibilities

• Assist with document management through scanning and validating, adhering to official Graduate College protocols and written procedures.
• Assist with tracking application documents, transcripts, and other required materials.
• Support graduate admissions staff with application-related inquiries from prospective and current students.
• Assist with special projects and process-improvement initiatives within the Graduate College.
• Conduct and assist with various admission research projects.
• Assist with maintaining accurate graduate student records and databases.
• Assist with event preparation and coordination of various Graduate College and FAU events.
• Support Graduate College staff with various functions.
• Maintain confidentiality of student records and comply with applicable university policies.
• Other job-related duties as assigned.

Minimum Qualifications

FAU degree-seeking graduate student with a minimum of five credit hours (or nine if international) and a minimum 3.0 GPA required. Effective written and verbal communication skills required. Working knowledge of Microsoft Office, particularly Excel, Word, and Outlook. Ability to work in a fast-paced environment and be highly adaptable. Ability to work well independently and as part of a team. Effective problem-solving and active listening skills. Strong attention to detail and organizational skills. Ability to manage multiple tasks accurately and efficiently.

Salary

$16.00 per hour

Temporary Student College or Department

Graduate College

Location

Boca Raton

Work Days and Hours

Monday - Friday, 8am - 5pm. Up to 20 hours per week.

Application Deadline

2026-09-17

Special Instructions to Applicant

This is a part time position.

APPLICATION DOCUMENTS REQUIRED

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Florida Atlantic University is Where Tomorrow Begins

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life. For more information, visit www.fau.edu.

Florida Atlantic University is an equal access/equal opportunity employer

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail].

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).