Program Manager, Graduate Medical Education Training Program

Florida Atlantic University; United States; On-site; USD 67,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision insurance

Life Insurance

Flexible Spending Plans

Employee Assistance Program (EAP)

State retirement options

PSLF program

Paid time off & holidays

Job summary

The College of Medicine at Florida Atlantic University is seeking a Program Manager for the Graduate Medical Education Training Program in Palm Beach County, FL. The role coordinates GME programs to ensure compliance with ACGME requirements and supports planning and development across multiple sites.

Reporting to the Designated Institutional Official and program directors, the role oversees recruitment, onboarding, credentialing, rotation scheduling, budgeting, and data management, with

Qualifications

• A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience or a high school diploma and 5 years of appropriate professional/specialized experience.
• Valid Florida Driver's License required.

Responsibilities

• Coordinate the day-to-day operations of multi-site GME programs and manage onboarding, credentialing, and orientation.
• Oversee recruitment, selection, and scheduling, including multiple participating sites and virtual/in-person activities.
• Maintain program data systems, track evaluations, and manage budgetary processes and accreditation records.

Skills

Verbal communication

Written communication

Education

Bachelor’s degree

High school diploma with 5 years experience

Tools

Microsoft Office

Job description

Position Summary

The College of Medicine at Florida Atlantic University is seeking a Program Manager, Graduate Medical Education Training Program in Palm Beach County, FL. The Program Manager coordinates Graduate Medical Education Programs (GME) to ensure compliance with ACGME requirements and specific programs, projects, or academic support service functions. Works closely with Director(s), faculty, and staff in program planning and development of the program’s academic and clinical requirements to ensure accreditation standards are achieved and maintained. Responsible to the Designated Institutional Official, Director(s), Department Chairs, and Senior Program Coordinators (as applicable), for departmental recruitment, managerial, and financial functions and medical education curriculum coordinators; resolving problems and communicating issues of concern to appropriate higher-level authority. This role is based at off‑campus locations and may require travel to multiple sites throughout the day.

Summary of Responsibilities

Coordinate the day-to-day operations of complex, multi‑site, community-based programs, reporting to the Director. Execute Workday business processes. Plan, facilitate, and manage orientation activities for selected training candidates, including employment onboarding, licensing, credentialing, badging, information technology access, and coordination of participating‑site credentialing and orientation. Coordinate the recruitment and selection process, including application collection and distribution, venue reservation, faculty assignments, candidate appointments, virtual platform and technological device management, marketing and informational content development, and oversee the day‑of recruitment itinerary (virtual and in‑person), as applicable. Deliver and collect onboarding requirements and credentialing processes for trainees, which include collecting documents, creating positions, disseminating trainee demographics and contact information to key program contacts at participating hospitals and clinical sites. Maintain program block rotation schedules in collaboration with the program director(s), faculty, and chief residents. Manage electronic information systems related to collecting and storing program data, generating reports and documentation to include ACGME Web ADS, American Board of Medical Specialty tracking, NRMP, and GME Track/National GME Census and program website(s), ensuring accurate program and trainee data is reflected. Manage evaluations for the program, faculty, and trainees. Track and alert the director to any evaluations of concern. Manage (extra‑curricular) activities such as weekly/monthly didactics, well‑being initiatives, (semi)‑annual retreats, special seminars, and programming. Manage the creation, allocations, expense tracking, and reconciliation of a large budget. Maintain accreditation data for Programs, including recruitment of faculty, staff, and trainees. Assist the Director(s) in responding to and resolving trainee issues, including disciplinary due process facilitation, record collection, meeting scheduling, and documentation of any training and program disciplinary decisions to accrediting and licensing agencies. Plan, facilitate, and manage the matriculation and off‑boarding activities for departing trainees, including the collection of devices, alumni information collection, and records completion for the program and participating sites. Maintain confidential files/records of current and completed trainees in accordance with current regulatory guidelines. Assist in the preparation of letters of verification for alumni. Execute data management and reporting tasks as directed by the GME Director and DIO, as well as various other agencies, organizations, and groups. Attend GMEC and GME coordinator meetings as well as national meetings of GME administrators. Proctor training examinations (as applicable). Perform other job‑related duties as assigned.

Benefits and Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax‑deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full‑time employment.
• For in‑unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
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Minimum Qualifications

A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience or a high school diploma and 5 years of appropriate professional/specialized experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Valid Florida Driver's License required.

Preferred Qualifications

Experience in a higher education institution, medical school, or hospital. Ability to work collaboratively with all levels of faculty, staff, and students. Exceptional verbal and written communication skills are essential for success in this position. Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel. Exceptional customer service, organizational and time management skills.

Salary

$66,560 - $76,000 Annually.

College or Department

COM: GME Program Administration

Location

Clinical - Off Campus Location (COM use only)

Work Days and Hours

Monday – Friday, 8 a.m - 5 p.m. Some evenings and weekends as needed.

Application Deadline

2026-11-12

Recruitment Status

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

Requests for Accommodation

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Equal Opportunity Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

Clery Act Information

Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research‑related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non‑university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS‑160 (Online Nonimmigrant Visa Application).