GME Program Manager - Herbert Wertheim College of Medicine

Florida International University; Miami (FL); Presencial; USD 63.000 - 68.000; Jornada completa

Descripción de la vacante

Florida International University – Herbert Wertheim College of Medicine seeks a Program Manager for Graduate Medical Education to oversee residency and fellowship programs within Baptist Hospital Miami. The role requires independent decision-making, and supervision of program staff, with emphasis on accreditation standards and program enhancements.

Responsibilities include budget development, recruitment processes, site visit coordination, and performance evaluations of trainees.

Formación

• Bachelor's degree in an appropriate specialization with four years of related experience, or a Master’s degree with two years related experience.
• Experience in GME program administration is preferred.
• Proficiency with residency management systems (MedHub or New Innovations).
• Knowledge of ERAS and/or Thalamus is a plus.

Responsabilidades

• Oversee day-to-day operations of multiple residency/fellowship programs or a large single program.
• Ensure compliance with ACGME requirements and advise leadership on specialty requirements.
• Develop annual residency program budgets and manage financial reconciliation and reporting.

Conocimientos

GME administration

ACGME requirements

Residency management

Educación

Bachelor's degree in a relevant field

Master's degree in a relevant field

Herramientas

MedHub

New Innovations

ERAS

Thalamus

Descripción del empleo

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

**THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS (EXTERNAL APPLICANTS ONLY)**

Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Florida's (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM).

Education

We are currently seeking a Program Manager for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami:

Responsible for providing collaborative management of multiple residency/fellowship programs, or a single program with more than 25 physician learners. This role requires the ability to operate independently and make decisions while maintaining professional relationships with all levels of institutional personnel. The role manages and oversees relevant program assistants and administrators. Key business functions include residency software management, finance reconciliation, and scheduling. In collaboration with other program leaders, this role will enhance educational standards of program and ensure compliance with accreditation standards. Serves as a key participant in ACGME, specialty organization and GME office reviews. Makes recommendations for programmatic changes based on surveys, citations, and areas for improvement.

• Manages the day-to-day operations of multiple programs or a single large program including all non-clinical functions such as program administration, finance, recruitment, trainee credentialing and supervision of program staff.
• In collaboration with the Program Director, ensures the program remains in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. Advises program leadership with the interpretation of specialty requirements.
• Works with the Program Director to create annual residency program budget. Reconciles monthly expenses, tracks accruals and employee and faculty reimbursements. Creates systems for analyzing financial data and makes recommendations based on results.
• Oversees the annual recruitment process of the trainees, including the implementation and management of PD-directed applicant filtering, interview scheduling, interview day(s) and rank-order meeting.
• Manages accreditation site visits, including verifying required documents, submission of all forms and actively participating in day-of site visits. Manages action plans in response to any citations.
• Plays a crucial role in the evaluation process of trainees by providing an objective and comprehensive review of each trainee's performance based on multiple sources of data.
• In collaboration with the Program Director, develops new procedures in response to new or revised policies/requirements issued by governing or accrediting agencies.
• Develops and creates trainee and program reports for areas including milestones and duty hours. Analyzes and presents findings to Program leadership. Makes suggestions for improvement, and upon approval from the Program Director, implements those changes.
• Ensures the program maintains accurate records of the trainee schedule and experience including rotations, procedure logs, evaluations, duty hours, leave and paid time off to ensure accurate reporting through the residency management software and Intern and Resident Information System (IRIS).
• Works closely with the Program Director to identify viable candidates and executes retention strategies for post-residency employment opportunities.
• Manages internal and external program relations between teaching faculty, attending physicians, medical trainees, medical students and institutional and regulatory administrative offices at the local, regional and national level.
• Provides direct supervision of program assistants and administrators including providing mentorship, employee development, and goal setting.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

Desired Qualifications

Previous experience in GME program/institutional administration.

Advanced knowledge of GME and ACGME program requirements

Proficiency in residency management system (Medhub or New Innovations).

Knowledge and proficiency in either ERAS and/or Thalamus a plus.

Job Category

Administrative

Advertised Salary

$63,000 - $68,000

Work Schedule

8:30am - 5:00pm

Pre-Employment Requirements

Drug Screening

Expanded Background Check

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff… All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.