Program Manager - Fleet Services

City of Fort Lauderdale; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

8 Management vacation days

Vehicle allowance

Job summary

The City of Fort Lauderdale seeks a Program Manager to lead major programs involving contract administration across city departments. You will plan, coordinate, negotiate contracts, monitor performance, and ensure goals are met within budget and time frames.

This Management Category II role includes eight additional vacation days and a $340 monthly vehicle allowance, with responsibilities ranging from budgeting and vendor management to strategic planning and city liaison duties.

Qualifications

• Bachelor's degree in public administration, environmental management, engineering or a closely related field.
• Seven (7) to nine (9) years in the development, implementation and administration of programs, policies and operations performing contract preparation and administration, preparation of specifications.
• Additional qualifying experience or coursework may substitute on a year-for-year basis for the required experience or education.
• At least three (3) years of supervisory experience may be required for supervisory roles.
• Veterans' Preference eligibility per Florida statutes; documentation may be required with application.

Responsibilities

• Manages the work of assigned personnel; develops detailed work plans, delegates and reviews work assignments; hires, trains, and evaluates employees.
• Provides direct leadership for multiple projects; develops objectives and goals; analyzes and reports on metrics.
• Prepares and manages contractual service agreements with private companies; develops technical specifications for services; inter-local and service agreements; grants, engineering and construction contracts.
• Develops, administers, and monitors contracts with providers; conducts regular meetings with providers to evaluate performance and verify level of service; recommends awards; completes vendor performance reviews.
• Coordinates and oversees budgeting, financial analyses, and procurement processes to support program goals.

Skills

Contract administration

Program management

Leadership

Budget management

Data analysis

Education

Bachelor's degree in public administration or related field

Job description

THIS POSITION IS A PROMOTIONAL OPPORTUNITY FOR QUALIFIED FULL-TIME PERMANENT CITY EMPLOYEES ONLY.

Leads, oversees, manages, plans, coordinates activities of major programs involving contract administration. Responsibilities include preparations of proposals, plans and specifications; participation in the negotiation of contracts; monitoring contracts for compliance, including benchmarks for quality assurance and performance measures; and ensuring that goals or objectives of programs are accomplished within prescribed time frame and funding parameters. The Program Manager will ensure adherence to master plans and schedules; develop solutions to program problems; initiate new and innovative programs to improve service to internal and external customers; and direct the work of personnel assigned to programs for various departments.

This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees.

This is a Management Category II position which includes eight (8) additional Management Vacation Days and a Vehicle Allowance of $340/month.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Manages the work of assigned personnel; develops detailed work plans, delegates and reviews work assignments; hires, trains, and evaluates employees
• Provides direct leadership for multiple projects; develops objectives and goals; analyzes and reports on metrics
• Prepares and manages contractual service agreements with private companies, including the development of technical specifications for the delivery of services; inter-local and service agreements; grants, engineering and construction contracts
• Serves as the team leader in working with City staff to develop program initiatives; assesses cost effectiveness, technical feasibility, and implementation methods
• Identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study in light of objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations for resolution
• Prepares and administers budget for assigned programs or division; prioritizes and approves expenses
• Develops, administers, and monitors contracts with providers; conducts regular meetings with providers to evaluate performance and verify level of service to the City and to ensure compliance with contract provisions, budget targets, and specifications; recommends awards for the area of assignment; completes annual performance review of vendors
• Coordinates and oversees completion of financial studies, forecasts and trend analysis, legislative and benchmark research, and fiscal impact analysis
• Prepares productivity and informational reports, City Commission and Purchasing memorandums, and general correspondence with the public as applicable
• Develops Requests for Proposals (RFP) and Intents to Bid (ITB) for multiple services and products
• Coordinates with Procurement Services, Risk Management and City Attorney on the drafting of contracts
• Supports strategic planning for the program and division
• Operates as a subject matter expert throughout the City to resolve issues or provide support as needed
• May serve as a City liaison to an advisory board of the City Commission
• Performs related work as required

Additionally:

• Owns and maintains Fleet's vehicle and equipment replacement plan covering approximately 1,900 assets, ensuring accuracy across lifecycle status, department assignments, and capital replacement projections.
• Manages Fleet's primary maintenance and parts service contracts, monitoring compliance, cost, and service levels, and develops RFPs for vehicle maintenance, parts management, and emergency vehicle procurement.
• Administers Fleet's annual operating budget of approximately $30 million, monitoring spending against contracted services to ensure the division remains within appropriated amounts.
• Serves as a technical resource to departments across the City on vehicle and equipment specifications, replacement planning, and upfitting requirements.
• Fully assumes the responsibilities of the Division Manager role in their absence.

MINIMUM JOB REQUIREMENTS

1. Must be a current Full-Time permanent employee of the City of Fort Lauderdale.
2. Bachelor's degree in public administration, environmental management, engineering or a closely related field.
3. Seven (7) to nine (9) years in the development, implementation and administration of programs, policies and operations performing contract preparation and administration, preparation of specifications.
4. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
5. At least three (3) years of supervisory experience may be required for supervisory roles.
6. City employees seeking Veterans' Preference must demonstrate re-deployment since joining the City. Candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to Florida Department of Veterans' Affairs (https://floridavets.org/benefits-services/veterans-preference/).

Preferences

• Depending on the program type, may include certification in the required field of responsibility
• Project Management Professional Certification

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant's responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran's Preference Employer and Drug Free Workplace.