Administrative Supervisor - Payroll and Timekeeping

City of Fort Lauderdale; Town of Florida (NY); On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

Vehicle Allowance

Six Management Vacation Days

Job summary

City of Fort Lauderdale is seeking an Administrative Supervisor in the Public Works Department to oversee payroll, timekeeping, and recruitment. The role includes advisory and administrative duties, staff supervision, and evaluating programs and procedures to improve efficiency.

The position requires analysis, policy development, and coordination with management. It includes handling inquiries, preparing reports, and participating in budget monitoring and staff training in a government setting.

Qualifications

• Bachelor’s degree in Business, Public Administration, or related field.
• 3+ years of work experience in analysis, planning and development of programs, policies, operations, methods and/or procedures.
• At least 1 year of supervisory experience.
• Additional qualifying experience or coursework may substitute for one year of experience or education.

Responsibilities

• Identify problems inhibiting department or city-wide goals; determine study scope; collect and analyze data; develop alternatives and recommendations.
• Handle inquiries from public and other departments; alert staff for follow-up.
• Research problems, notify stakeholders of discrepancies, and implement changes as needed.
• Compose correspondence; arrange conferences; interpret policies; relay decisions; represent superior as needed.
• Coordinate timely submission of Commission Agenda Items for the department.
• Conduct fact-finding interviews and monitor budgets; report issues.

Skills

Payroll

Timekeeping

Recruitment

Supervisory experience

Budget monitoring

Policy analysis

Education

Bachelor's Degree in Business or Public Administration

Tools

Kronos

UKG

INFOR

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Public Works Department is seeking an Administrative Supervisor to oversee the payroll, timekeeping and recruitment efforts of the department.

Provides highly responsible advisory and administrative work planning, developing, analyzing, evaluating, advising on, and improving various programs, policies, work methods and procedures. Analyzes and evaluates major segments of the organization and, based on study findings, develops recommendations and advice to management for improving the effectiveness and efficiency of programs and department operations. Supervises assigned staff and conducts performance evaluations. Work is reviewed through conferences, observation, reports submitted, and results obtained.

This is a classified Management Category III position covered by the Federation Bargaining which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow up
• Researches problems, notifies stakeholders of discrepancies, and makes changes as needed
• As a support to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies
• Coordinates timely submission of all Commission Agenda Items for assigned department
• Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed Monitors various department budgets and reports any issues or shortfalls
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Compiles data analyzes information and generates various reports
• Provides day-to-day supervision and training of assigned staff members; monitors and conducts performance evaluations
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.

MINIMUM JOB REQUIREMENTS

1. Bachelor's Degree in Business or Public Administration, or a related field.
2. Three (3) or more years of work experience in the analysis, planning and development of programs, policies, operations, methods and/or procedures.
3. At least (1) one year of supervisory experience.
4. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education.
5. To claim Veterans’ Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to the Florida Department of Veterans' Affairs. (https://floridavets.org/benefits-services/veterans-preference/)

PREFERRED QUALIFICATIONS:

1. Previous experience in Payroll, and/or Timekeeping.
2. Experience working in government and/or unionized environments.
3. Proficiency in Microsoft Office Suite, including advanced skills in Microsoft Excel, Word and PowerPoint.
4. Strong attention to detail, with the ability to accurately take notes and prepare clear, comprehensive meeting minutes.
5. Experience with customer service and dispute resolution.
6. Experience using Kronos, UKG, and INFOR.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant’s responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran’s Preference Employer and Drug Free Workplace.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at [phone] or email [e-mail].