Program Manager, Executive Education

Stanford University; Palo Alto (CA); Hybrid; USD 90,000 - 112,000; Full time

Job summary

Stanford University’s Institute for Human-Centered Artificial Intelligence (HAI) is hiring a Program Manager, Executive Education to administer the day-to-day operations of its portfolio of executive education programs.

Reporting to the Senior Manager, Executive Education, this role coordinates meetings, calendars, catering, and event logistics and works with faculty directors, speakers, vendors, and partners to support program delivery.

Qualifications

• 1-3 years of experience hosting and facilitating educational programs for adult and professional audiences
• 1-3 years of experience developing and managing project plans for educational events
• Prior experience managing the event planning process from inception to execution
• Prior experience managing communication between event stakeholders, including clients, faculty, event participants and vendors

Responsibilities

• Administers the day-to-day operations of the portfolio of executive education programs.
• Manages meeting setup, calendaring, catering and event logistics across the portfolio.
• Coordinates with program faculty director and faculty/guest speakers, vendors, and partner organizations.
• Supports in facilitating executive education programs and collaborates with internal teams.

Job description

Job Title: Program Manager, Executive Education

Exemption:Exempt

WORK SCHEDULE (CHOOSE ONE):

Work Schedule: Hybrid work arrangement

BUDGETED SALARY:

$90,293 -$112,203

SCHOOL/UNIT DESCRIPTION:

The Institute for Human-Centered Artificial Intelligence (HAI) is a newly merged institute that is rapidly growing within the Dean of Research. As an independent research institute, HAI’s mission is to advance AI research, education, policy, and practice to improve the human condition. The research programming at the HAI works to foster interdisciplinary research and elevate that work to a global audience through grant programming, convenings, fellowships and more.

POSITION SUMMARY:

HAI is hiring a Program Manager, Executive education to administer the day-to-day operations of its portfolio of executive education programs. Reporting to the Senior Manager, Executive Education, this position administers a portfolio of executive education programs and manages operations and logistics for all executive education programs. The role manages meeting setup, calendaring, catering, and event logistics across the portfolio; administers client intake and program building meetings; coordinates with program faculty director and faculty/guest speakers, vendors, and partner organizations; supports in facilitating executive education programs; and works closely with HAI's Communications, Finance, Policy, and HR teams. The ideal candidate is highly organized, comfortable juggling multiple overlapping program calendars, has strong communication skills, and exercises sound judgment in day-to-day operational decisions under general supervision. We are hiring one (1) full time (100% FTE) fixed-term position for two (2) years, renewable based on programmatic need and funding.

PREFERRED/DESIRED QUALIFICATIONS:

• 1-3 years of experience hosting and facilitating educational programs for adult and professional audiences
• 1-3 years of experience developing and managing project plans for educational events
• Prior experience managing the event planning process from inception to execution
• Prior experience managing communication between event stakeholders, including clients, faculty, event participants and vendors