Program Manager (Event)- 26-00821

LeadStack Inc.; San Francisco (CA); On-site; USD 138,000 - 165,000; Full time

Job summary

LeadStack Inc. is seeking an experienced Program Coordinator to manage on-site cohort operations for Basecamp-like events in San Francisco. This six-month contract involves hands-on logistics, attendee management, and cross-functional coordination.

You'll own day-of logistics, speaker coordination, participant communications, and a program dashboard, with 20+ participant cohorts and monthly events. On-site role with travel for events and a W2 rate of $100-$120/hour.

Qualifications

• 4+ years in program coordination or event operations with logistics ownership.
• Experience running in-person onboarding cohorts or training events with 20+ participants.
• Strong written communications and proactive stakeholder follow-up.

Responsibilities

• Run day-of logistics for Basecamp cohorts including setup, AV, materials, catering, and timekeeping.
• Improve learner experience with prizes and recognition; capture recap highlights.
• Maintain cohort roster and assign participants; manage attendance and completion.
• Own participant communications from welcome emails to calendar invites and Slack channels.
• Maintain program dashboard and collect post-session surveys and NPS data.
• Coordinate SME speakers and keep run-of-show documents current.
• Manage calendar, backlog triage, and Asana hygiene.
• Produce a monthly program scorecard with attendance and completion metrics.

Skills

Program coordination

Event logistics

Stakeholder comms

Google Workspace

Slack

Project trackers

Tools

Asana

Linear

Looker Studio

Job description

Location: Onsite SF (Monday - Thursday); Some monthly travel required for events

Duration: 6+ Months

Rate Range: $100/hr - $120/hr on w2

Portfolio / Samples: Would like to see examples of scalable events or programs they have worked on

What you'll do:

On-site cohort operations

• Run day-of logistics for each Basecamp cohort: room setup, AV checks, materials, catering, timekeeping, breakout room coordination


• Improve the learner experience, including prizes and recognition


• Capture cohort photos and post recap highlights to internal Slack channels


• Maintain the cohort roster as the single source of truth: pull new-hire start dates from the People team, assign participants to cohorts, track attendance and completion


• Own participant comms end-to-end: welcome emails, pre-work instructions, calendar invites, cohort Slack channel setup, reminder nudges


• Distribute post-session surveys, compile NPS and verbatim feedback, and maintain the running program dashboard

Speaker and SME coordination

• Schedule and confirm SME speakers for each cohort, chase slide submissions to deadline, and maintain a backup speaker bench


• Keep the Basecamp run-of-show document current and update it after every cohort retro

Program operations

• Own the Technical Productivity program calendar: cohort dates, blackout weeks, company event and holiday collisions


• Triage inbound enablement requests into a backlog for weekly review with the hiring manager


• Maintain Asana board hygiene so program status is always current


• Produce a monthly program scorecard: cohorts run, attendees, completion rate

What we're looking for:

• 4+ years in program coordination, event operations, L&D operations, or executive support with heavy logistics ownership.


• Track record running recurring in-person programs (onboarding cohorts, training events, offsites) with 20+ participants.


• Highly organized, detail-obsessed, and comfortable chasing senior stakeholders for deliverables.


• Strong written comms; can draft participant-facing emails and Slack posts without heavy editing.


• Fluent in Google Workspace, Slack, and at least one project tracker (Asana, Linear, or similar.

Nice to have:

• Experience in a sales/GTM enablement, L&D, or People Ops function at a high-growth tech company.


• Familiarity with LMS tooling or survey platforms.


• Comfort building lightweight dashboards in Sheets or Looker Studio.