Program Manager 2 - Bauer Executive DBA Program

University of Houston System; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

The University of Houston System's Bauer College seeks a Program Manager to support the Executive Doctorate in Business Administration (DBA) program in Houston. The role focuses on program administration, event planning, contract management, and departmental travel expenses.

Responsibilities include coordinating communications with students and faculty, scheduling defenses, overseeing venue contracts, managing procurement, and budget reporting.

Qualifications

• Minimum of one year of directly job-related experience.
• Three years’ experience in a student-facing higher education position.

Responsibilities

• Plans and develops procedures for administering a large department or program.
• Manages fiscal activities, including procurement and budget analysis.
• Coordinates communications with students and faculty for informational sessions, orientations, and other program activities.
• Oversees venue selection, contracts, and logistics for events.
• Manages procurement, contracts, and vendor relations for program needs.
• Supports communications campaigns and social media content.
• Assists with updating program materials and resources.
• Available evenings and weekends during spring and fall semesters.

Skills

Microsoft 365

Excel

Graphic design

Communication

Organization

Time management

Attention to detail

Analytical thinking

Confidentiality

Education

Master’s degree in Education or Business

Tools

Concur

SharePoint

ApplyWeb

Job description

Department

Dean's Office Bauer College

Salary

49,400 - 56,200

Description

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

• Plans and develops procedures for administering a large or complex department or program.
• Manages fiscal activities, including procurement and budget analysis.
• Provides guidance to subordinate staff and evaluates performance.
• Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
• Creates and reviews reports of expenditures and activities.
• May administer grants and grant-related related communications, scholarships and other operations.
• Develops, implements and maintains appropriate policies and procedures.
• May serve as property custodian for the department.
• Performs other job-related duties as assigned.

Additional Position Information

The Program Manager for the Executive Doctorate in Business Administration program at the C. T. Bauer College of Business is responsible for assisting in all aspects of the administration of the program, particularly event planning, contract management, vendor acquisitions, and department travel expenses.

Tasks/Responsibilities

Job duties will include communicating between program participants and managerial staff, creating and updating program schedules, and assisting in planning and managing program events.

• Coordinates communications with students and faculty regarding informational sessions, orientations, and other program activities.
• Coordinates the scheduling and logistics for student proposal and dissertation defenses, including calendar management with students and committee members.
• Oversees venue selection, contracts, and logistical planning for all DBA events.
• Manages the procurement process for program-related purchases by coordinating with vendors, executing contracts, and processing payment vouchers in accordance with university policies.
• Processes and tracks student research reimbursements in accordance with university and program policies.
• Collaborates with the Bauer Communications team on marketing campaigns targeting prospective DBA students.
• Creates content for the program’s social media platforms, including LinkedIn, Instagram and Facebook, in support of strategic initiatives and in compliance with university communications guidelines.
• Assists with updating and maintaining DBA program materials, including the student profile book, student handbook, calendars, and other program resources.
• Available multiple evenings and weekends during the spring and fall semesters to assist with virtual classes and on-campus residencies.
• Assists with assessment efforts to include learning outcomes, evaluation and assessment of programs, services, facilities, and benchmark studies.
• Collects and analyzes data on prospective, admitted, and denied students.
• Assists with budget planning, analysis, and reporting for the DBA program.
• Performs other job duties as assigned.

Skills/Qualifications

• Proficient in Microsoft 365
• Advanced in Excel
• Basic graphic design skills and the ability to create engaging social media content
• Excellent written, verbal, and interpersonal communication skills
• Excellent organizational and time management skills
• Ability to balance multiple deadlines
• Strong attention to detail and accuracy
• Strong analytical, critical thinking, and problem-solving skills
• Ability to maintain confidentiality and sound professional judgement

Preferred Skills/Qualifications

• Experience with Concur, SharePoint, and ApplyWeb
• Experience working with adult/graduate students
• As this program requires dealing with top-level executives, experience in service-oriented industries and client relationships will be highly valued
• Master’s degree in Education or Business.
• Three (3) years’ experience in a student-facing higher education position (admissions, advising, recruiting, etc.)

Notes to Applicant

Please include full work history on resume.

Required Attachments

Cover Letter, Resume

MQ

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.