Program Manager

ApotheCom; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health coverage

PTO

Job summary

ApotheCom is seeking a Program Manager to lead medical communications and publications projects from start to finish.

You will plan, monitor budgets and timelines, coordinate cross-functional teams, and serve as the main contact for clients. The role emphasizes strong organizational and communication skills in a fast-paced environment.

Join a team that values inclusivity and offers training and development opportunities.

Qualifications

• Bachelor's degree preferred.
• 2-4 years of project or program management experience within medical communications working on publications accounts.
• Experience managing multiple projects simultaneously in a fast-paced, client-focused environment.
• Strong organizational, financial, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to build strong relationships with clients and internal teams.
• Highly detail-oriented with exceptional time management and prioritization skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Responsibilities

• Manage multiple medical communications publications projects throughout the project lifecycle.
• Develop and maintain project plans, timelines, budgets, and status reports.
• Coordinate cross-functional teams to ensure projects are delivered on time and to a high standard.
• Serve as a key point of contact for internal teams and support client communications.
• Monitor project scope, risks, timelines, and budgets, proactively identifying and resolving issues.
• Support proposal development, project scoping, and budget creation for new initiatives.
• Track project finances, including forecasting, invoicing, reconciliation, and budget reporting.
• Coordinate project meetings, document action items, and ensure clear communication across teams.
• Prepare project documentation, presentations, and client materials.
• Drive operational excellence by maintaining accurate project records and supporting continuous process improvements.

Skills

Project management

Client communication

Organizational skills

Financial skills

Time management

Microsoft Excel

Microsoft Word

PowerPoint

Education

Bachelor's degree

Tools

Microsoft Office

Job description

ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.

About the role

As a Program Manager at ApotheCom, you'll play a key role in delivering high-quality medical communications and publications projects from start to finish. Working closely with cross-functional teams and clients, you'll oversee project planning, timelines, budgets, and day-to-day execution to ensure projects are delivered on time, within scope, and on budget.

Here's what you'll be doing:

• Manage multiple medical communications publications projects throughout the project lifecycle.
• Develop and maintain project plans, timelines, budgets, and status reports.
• Coordinate cross-functional teams to ensure projects are delivered on time and to a high standard.
• Serve as a key point of contact for internal teams and support client communications.
• Monitor project scope, risks, timelines, and budgets, proactively identifying and resolving issues.
• Support proposal development, project scoping, and budget creation for new initiatives.
• Track project finances, including forecasting, invoicing, reconciliation, and budget reporting.
• Coordinate project meetings, document action items, and ensure clear communication across teams.
• Prepare project documentation, presentations, and client materials.
• Drive operational excellence by maintaining accurate project records and supporting continuous process improvements.

About you:

• Bachelor's degree preferred.
• 2-4 years of project or program management experience within medical communications working on publications accounts.
• Experience managing multiple projects simultaneously in a fast-paced, client-focused environment.
• Strong organizational, financial, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to build strong relationships with clients and internal teams.
• Highly detail-oriented with exceptional time management and prioritization skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Health coverage
• PTO

ApotheCom can offer an attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

Our Pledge

At ApotheCom,we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.

The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary - that's why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation

$60,000 - $80,000 USD