Senior Program Manager

ApotheCom, an Inizio Company; United States; On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

PTO

Job summary

ApotheCom, a leader in medical communications and part of Inizio, is seeking a Senior Program Manager for the Client Services team. You will drive publication projects from concept to delivery, collaborating with scientific, editorial, meetings, and creative/digital groups to meet client objectives.

The role emphasizes on-time, on-budget execution, proactive client communication, and rigorous project governance.

Qualifications

• Bachelor's degree in a relevant field.
• 3–5 years' experience in medical communications, with a focus on program management and/or client services.
• Experience working on publications projects in medical communications.

Responsibilities

• Lead the full lifecycle of projects from initiation to reconciliation, ensuring alignment with client goals.
• Coordinate between Scientific Services, Editorial, Meetings, and Creative/Digital teams and external stakeholders.
• Manage budgets, timelines, and deliverables to ensure on-time project completion.

Skills

Project management

Client communication

Budget tracking

Cross-functional coordination

Stakeholder management

Education

Bachelor's degree

Tools

iEnvision

Job description

About ApotheCom

ApotheCom is an exciting leader in the field of medical communications. We have been drawn together from several backgrounds, including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media, and design. This diverse experience gives us the all-round ability to conceive and deliver the best quality medical communications programmes.

Apothecom is part of Inizio, a global healthcare consulting and communications group. This group supports some of the world's leading life sciences companies by providing a full suite of advisory, medical, marketing, communications, and patient and partner engagement services. With over 12,000 employees globally, Inizio creates compelling content and engages communities to achieve outcomes that matter.

About The Role

As a Senior Program Manager on ApotheCom’s Client Services team, you’ll lead the execution of medical communications publications projects that advance scientific understanding and client objectives. You’ll collaborate across scientific, creative, and digital teams to ensure every deliverable meets the highest standards—on time and within budget.

Here's what you'll be doing:

• Project and Account Management
  
  
  
  • Manage the full lifecycle of assigned projects, from initiation to reconciliation, ensuring alignment with client goals and medical strategy.
  
  
  • Develop, track, and maintain detailed project timelines, budgets, and deliverables to guarantee projects are delivered on time and within scope.
  
  
  • Serve as the primary point of coordination between internal functional teams—including Scientific Services, Editorial, Meetings, and Creative/Digital—and external stakeholders such as clients, authors, and vendors.
  
  
  
  


• Client Communication and Reporting
  
  
  
  • Maintain consistent and proactive communication with client teams, providing regular updates, meeting summaries, and detailed status reports.
  
  
  • Support proposal development, budget forecasting, and scope-of-work documentation for new and existing programs.
  
  
  • Anticipate client needs, identify challenges early, and collaborate with internal teams to offer effective solutions.
  
  
  
  


• Operational Excellence
  
  
  
  • Establish and maintain organized project documentation, ensuring accurate server file management and project setup.
  
  
  • Lead and facilitate internal project meetings, ensuring alignment on priorities, deadlines, and deliverables.
  
  
  • Coordinate review and approval cycles across cross-functional teams, managing trafficking and version control efficiently.
  
  
  • Oversee financial reconciliation and ensure complete closeout of all project elements post-delivery.
  
  
  
  

About you:

• Bachelor's degree


• Minimum of 3-5 years' experience in medical communications with a role in program management and/or client services


• Prior experience working on publications projects


• Experience working in iEnvision


• Excellent written and verbal communication and interpersonal skills


• Ability to thrive in a fast paced environment, work to and within multiple deadlines and to across multiple projects


• Financial, administrative and organizational skills


• Client communication skills – ability to work with client and faculty members


• Attention to detail, ability to prioritize responsibilities and work in a team-oriented environment as well as independently


• Knowledge of Internet searches and Microsoft Windows software

Benefits:

• Health coverage


• Retirement plan


• PTO

ApotheCom can offer an attractive rewards package, excellent development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

Our Pledge

At ApotheCom, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.

Compensation

$75,000—$95,000 USD

The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary – that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.