Program Manager

Eastern Virginia Medical School; Norfolk (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Old Dominion University’s Department of OBGYN is seeking a Program Manager to oversee financial and business functions, including budgeting, forecasting, billing, payroll, and compliance. The role requires collaboration with leadership across administrative, clinical, education, and research missions and supervision of staff.

The position emphasizes financial analysis, contract support, and strategic planning for growth, research initiatives, and patient care services, with a strong focus on

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3 years of relevant experience including knowledge of financial and accounting standards.

Responsibilities

• Prepare and analyze monthly departmental and divisional financial statements.
• Lead month-end close activities, reconciliations, and financial reporting processes.
• Develop budgets, forecasts, and financial models for strategic planning and new programs.
• Collaborate with leadership on cost reduction and revenue generation strategies.
• Oversee billing, donor funds, and travel expense oversight.
• Coordinate time & effort reporting and compliance with policies.

Education

Bachelor’s degree or equivalent combination of education and experience

Job description

The Department of OBGYN at Macon & Joan Brock Virginia Health Sciences at Old Dominion University is seeking an outstanding Program Manager to join the team.

Responsible for reviewing, analyzing, and supporting the management of the Department of OBGYN’s financial and business functions. Assists with contracting, financial analysis, business proformas, and growth plans. Collaborates with the Department leadership to support financial and strategic planning across the administrative, clinical, education and research missions of the department. Oversees and supervises Departmental administrative staff.

Financial Management & Analysis - 50%

• Prepare and analyze monthly departmental and divisional financial statements, providing detailed variance analyses and actionable recommendations to department leadership.
• Perform complex account reconciliations across multiple funding sources, identify discrepancies, and ensure the accuracy and integrity of financial data.
• Lead month-end close activities, reconciliations, and financial reporting processes.
• Develop, monitor, and manage annual operating budgets, identifying budget variances, cost-saving opportunities, and revenue enhancement initiatives.
• Collaborate with departmental leadership to implement cost reduction and revenue generation strategies that support organizational goals.
• Develop financial forecasts, business proformas, and financial models to support strategic planning and new program development.
• Conduct financial and cost analyses for patient care services, clinical trials, research initiatives, and educational programs.
• Prepare and submit all Open Position Committee requests/justifications and prepare personnel action documentation to support departmental staffing and operational needs.
• Generate and review monthly clinical revenue reports to verify charge capture accuracy and ensure appropriate reimbursement.
• Manage departmental contractual billing for clinical and educational services while tracking financial performance.
• Oversee departmental donor funds, monitor gift activity, and prepare comprehensive annual donor reports.
• Review and approve faculty travel expenses in collaboration with Division Directors and the Department Chair, ensuring compliance with established budgets.
• Maintain faculty FTE allocation reports in accordance with organizational guidelines and ensure accurate financial reporting.

Payroll & Compliance - 15%

• Coordinate departmental time and effort reporting, reconciliations, and compliance with institutional and sponsor requirements.
• Process one-time compensation payments, including Labor and Delivery call pay and other supplemental compensation.
• Ensure compliance with institutional financial policies, accounting standards, and reporting requirements.

Operational Leadership - 20%

• Direct recruitment, hiring, onboarding, and retention of the Department’s administrative staff while overseeing employee transfers, promotions, performance management, disciplinary actions, and separations.
• Supervise administrative personnel, conduct performance evaluations, develop position descriptions, prepare salary and position justifications, coordinate staff training, and process personnel actions.
• Manage and maintain the department's position roster, monitor vacancies, oversee faculty and staff recruitment processes, and coordinate position reporting projects.
• Partner with Human Resources to ensure compliance with institutional policies and employment procedures.

Revenue Cycle & Administrative Oversight - 15%

• Collaborate with MG OBGYN billing team to ensure optimized revenue cycle performance.
• Monitor billing work queues and claim denials, assisting with issue resolution to improve reimbursement and operational efficiency.
• Compile and analyze billing metrics and operational reports to support departmental decision-making and continuous process improvement.

Minimum Qualifications and Skills

• Bachelor’s degree or equivalent combination of education and experience

Preferred Qualifications

• 3 years of relevant experience to include knowledge of financial and accounting standards

US-VA-Norfolk