Program Management Support Specialist

Astrion; San Antonio (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Astrion is seeking a Program Management II/Support Specialist for a position located at Lackland AFB, TX. The role supports USAF Digital Directorate, coordinating tasking, meetings, and document preparation to enable program execution and leadership decisions.

Responsibilities include scheduling, briefing preparation, and active involvement in cost/schedule management. Active Secret clearance and US citizenship are required for this salaried, full-time role.

Qualifications

• Must be a US citizen.
• Must have and be able to maintain a Secret Level Clearance.
• Bachelor's or Master's Degree in related field.
• 3+ years of related experience with DoD.

Responsibilities

• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying information for program events.
• Drafts documents for leadership approval and signature.

Skills

Program management

Administrative support

Meeting coordination

RFP/SOW review

Education

Bachelor's degree in related field

Master's degree in related field

Tools

Defense Travel System

MS Office Suite

Job description

Overview

Program Management II/Support Specialist

LOCATION: Lackland AFB, TX

JOB STATUS:Full-time; salaried

CLEARANCE: MUST have an active Secret clearance

Astrion has an exciting opportunity for a Program Management Support Specialist providing support which is within the USAF Digital Directorate and located at Lackland AFB, TX.

REQUIRED QUALIFICATIONS:

• Must be a US citizen
• Clearance:Must have and be able to maintain a Secret Level Clearance

PREFERED QUALIFICATIONS:

• Clearance:Secret
• Education: Bachelor's or Master's Degree in related field
• Years of experience:3+ years of related experience with at least 3 years in the DoD

RESPONSIBILITIES:

• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization’s workflow
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
• Support cost and schedule reduction activities for acquisition and development efforts.
• Provide program level acquisition support to the Program Manager and Integrated Product Team
• Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
• Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
• Support and develop various briefings/schedules of program status and acquisition tasks to senior
• management
• Provide Program Management inputs to Request for Proposal (RFPs) including systems
• specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
• Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings

Hanscom Campaign