Program Management Specialist - Key Control

University of Maryland; College Park (MD); On-site; USD 48,000 - 58,000; Full time

Job summary

University of Maryland, College Park, is seeking a Program Management Specialist for Facilities Management's Customer Response Center. The role focuses on key control, access management, and documentation, coordinating with campus customers and facilities units to ensure continuity of operations.

The position supports 24/7 operations, including emergencies, with a strong emphasis on data accuracy, reporting, and service coordination.

Qualifications

• Bachelor's degree required.
• Two years experience in administrative staff work.
• Preference for experience in scheduling/dispatch/call center environments.
• Experience using office automation software.

Responsibilities

• Manage key control and access-related operations, issuing, receiving, tracking, auditing, and documenting transactions.
• Serve as operational point of contact for campus customers and facilities staff regarding access and facilities services.
• Support processing of routine and emergency facilities service requests, dispatch, and incident tracking; assist with building systems monitoring.

Skills

Administrative staff experience

Customer service

Data analysis basics

Education

Bachelor's degree

Tools

Office automation software

Job description

Job Description SummaryOrganization's Summary Statement:Serves as a Program Management Specialist in Facilities Management’s Customer Response Center (CRC), with primary responsibility for key control and access-related operations. Maintains accountability for keys, access cards, and related materials by issuing, receiving, tracking, auditing, and documenting transactions in accordance with established authorization and security procedures. Serves as an operational point of contact for campus customers, Facilities Management staff, and partner units regarding access and facilities-related services. Incumbents may support day, evening, overnight, weekend, and holiday operations as assigned.The incumbent may also support the processing of routine and emergency facilities service requests, dispatch and emergency communications, building and alarm monitoring, incident tracking, and operational recordkeeping. Uses key-control systems, AssetWorks, communications equipment, and monitoring platforms to maintain accurate records, coordinate services, support emergency response, and ensure continuity of operations.Preferences:• Experience needs to include two years in scheduling, dispatching, or customer call center.• Experience in customer service, dispatch, call center, operations center, public safety communications, facilities operations, phone sales or similar service environment.• Experience using computerized work management, dispatch, or incident management systems.• Experience supporting emergency response, service coordination, or building systems monitoring.• Experience providing customer service in a high-volume, fast-paced environment.Conditions of Employment:This position is designated as an essential employee and required to work during campus emergencies, weather events, and other continuity-of-operations situations. Position supports 24-hour, 7-day-a-week operations and may require day, evening, overnight, weekend, holiday, overtime, and shift coverage based on business needs.Physical Demands:Work is primarily performed in an office or operations-center environment. The incumbent must be able to work effectively under pressure and respond quickly in emergency situations. The position may require prolonged sitting, frequent use of computers and communications equipment, and extended periods of telephone, radio, and screen-based work. This position is not telework eligible.Licenses/ Certifications:The incumbent must possess a valid driver's license, as duties require travel to and from meetings and project sites, both on and off campus. If driving a state vehicle, the incumbent must possess a valid Maryland Class C driver's license (or equivalent) with fewer than six (6) points.Minimum QualificationsEDUCATION: Bachelors degree.EXPERIENCE: Two years experience in administrative staff work.OTHER:REQUIRED KNOWLEDGE/SKILLS/ABILITIES:Elementary knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; of basic methods and techniques used in organizing and conducting studies and analyses or programs, procedures, and organizations; of basic analytical and statistical principles and techniques. Skill in the use of office automation software and its application; in operating manual and automated office equipment. Ability to establish and maintain effective working relationships; to present ideas and information clearly and concisely both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.OTHER:Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.CONDITIONS OF EMPLOYMENT:N/AAdditional Job DetailsRequired Application Materials: N/ABest Consideration Date: N/APosting Close Date: 9/25/2026Open Until Filled: NoVisa Requirement: This position does not provide sponsorship for Visa.Job RisksNot Applicable to This PositionFinancial Disclosure RequiredNoFor more information on Financial Disclosure, please visit Maryland's State Ethics Commission website .DepartmentVPA-FM-FBO-Customer Response CenterWorker Sub-TypeStaff RegularSalary Range$48,138.00 - $57,766.00Benefits SummaryFor more information on Regular Nonexempt benefits, select this link .Background ChecksOffers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.Employment EligibilityThe successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.EEO StatementThe University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.Title IX Non-Discrimination NoticeResourcesLearn how military skills translate to civilian opportunities with O*Net OnlineSearch Firm Managed RecruitmentThere are some positions that are not advertised on this career site as the search is being managed by a Search Firm.