Program Management - Program Manager V

Spectraforce Technologies; Los Angeles (CA); Remote; USD 120,000 - 165,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Program Manager V for Trust & Security Programs to lead cross-functional incident tracking, cadence, and reviews across privacy, security, data and AI risk. You will own the operational backbone: weekly core team meetings, biweekly leadership forums, and a living program tracker with owners, dates and dependencies. The role emphasizes collaboration with product, engineering, privacy, legal and risk partners to ship safely and on time.

Qualifications

• Experience running program operations for a technical team.
• Experience tracking cross-team work to closure where you don't manage the teams doing it.
• Strong written communication: notes, status updates and decision records that a reader can act on without a follow-up conversation.

Responsibilities

• Coordinate and track trust incidents for products to closure with named owners and dates.
• Run weekly operating cadence and biweekly leadership forum with agendas and notes.
• Maintain an accurate program tracker with owner, next date, dependency and evidence on every row.
• Track roadmap milestones against named owners and raise slippage early.
• Draft weekly program updates and handle logistics for each forum.
• Prepare review materials and record decisions with clear conditions and follow-up actions.

Skills

Program operations

Cross-team tracking

Written communication

Engineering & product collaboration

Ambiguity management

Security & privacy

Education

Degree or equivalent experience

Tools

Google Docs

Google Sheets

Google Slides

Workplace

Internal task tracker

Slack

AI assistants

Job description

Job Title: Program Manager V - Trust & Security Programs

Duration: 12 Months (Potential for extension)

Location: US Remote

About the Team

We build the AI agent products that employees use to get their work done. We're building towards a world where agents do most of the work and people direct, review and improve it. Our trust team makes sure those products ship fast and ship safely. We work every day with product, engineering, privacy, security, legal and risk partners across the company.

The Role

Our trust program carries a lot of recurring work: incidents to track to closure, a weekly operating cadence to run, and product reviews to prepare and route. Today that work competes with the judgment calls only our product leads can make.

This role takes it on. You coordinate and track, and the product leads decide. You'll know you're succeeding when nothing waits on someone remembering it, and when product teams tell us our process helped them ship.

What a Typical Week Looks Like

• Early in the week, you sweep the tracker and chase the items missing an owner or a date.
• Midweek, you send agendas and pre-reads for the weekly forums and prepare materials for upcoming reviews.
• After each forum, you send notes with decisions and action items within one business day.
• On Thursday, you draft the weekly program update for the product lead to review and post on Friday.
• Throughout the week, you take in new incidents, route product teams to the right review, and follow up on open actions.

Key Responsibilities

Incidents

• Take in trust, privacy and security incidents for our products as they open.
• Track each one to closure against a named owner and a date.
• Keep the status of longer-term fixes current after an incident is mitigated, and raise recurring patterns to the product lead.

Execution Cadence

• Run the team's operating cadence: a weekly core team meeting and a biweekly cross-functional leadership forum, with agendas, notes, decisions and action follow-through.
• Keep the program tracker accurate, with a current owner, next date, dependency and evidence on every row.
• Track roadmap milestones against named owners and raise slippage early.
• Draft the weekly program update and run the logistics behind each forum.

Reviews and Escalations

• Route product teams to the right internal review on time, across privacy, security, data and AI risk reviews.
• Track the review pipeline and prepare review materials before each review date.
• Record decisions and their conditions where the next person can find them, and follow up until the conditions are met.

Tools

Google Docs, Sheets and Slides; Workplace; an internal task tracker; Slack; and internal AI assistants for notes, drafting and tracking.

Team Structure and Collaboration

You'll report day to day to a trust product manager. You'll work closely with engineering leads, other product managers, and partners in privacy, security, legal and risk teams across the company.

Deliverables

• A weekly program update draft, ready every Thursday.
• Agendas before each forum, and notes with decisions and action items within one business day after it.
• A current program tracker and decision log.
• A review pipeline view, with materials ready before each review date.
• A short runbook for each recurring process, kept up to date.

Your First 90 Days

• By week 4: You've taken over the forum logistics and notes, and every tracker row has an owner and a next date.
• By week 8: You're drafting the weekly update on your own and running incident intake end to end.
• By week 13: You're running the review pipeline, and the runbooks for each process are written.

Required Qualifications - Must-Have Skills

• Experience running program operations for a technical team, including meeting cadence, tracking and reporting.
• Experience tracking cross-team work to closure where you don't manage the teams doing it.
• Strong written communication: notes, status updates and decision records that a reader can act on without a follow-up conversation.
• Experience working with engineering and product teams on a recurring operating rhythm.
• Comfort with ambiguity and competing priorities, and good judgment about what to elevate and when.
• Experience in security, privacy, trust and safety, risk or compliance program management.

Preferred Qualifications - Nice-to-Have Skills

• Familiarity with incident management and remediation tracking.
• Experience preparing materials for product, privacy or risk review processes.
• Experience with AI or machine learning products.
• Uses AI tools to streamline operational work, and checks the output.

Years of Experience:

10+ years

Degree/Certification Requirement:

Degree or equivalent experience