Program Logistics Manager, MOW

Riseboro Community Partnership; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Riseboro Community Partnership in New York is seeking a Fleet Supervisor to oversee MOW Drivers and Deliverers, coordinate daily routing, and ensure timely meal delivery to seniors. You will manage vehicle maintenance, fuel logs, safety, and daily schedules to meet program needs and regulatory guidelines.

Ideal candidates have a valid driver’s license, 2–5 years of team management experience, and strong attention to detail.

Qualifications

• Associate’s Degree or equivalent is required.
• Valid driver's license and at least 2 years of licensed driving.
• 2-5 years’ experience managing teams with various levels of seniority.
• Strong attention to detail and organizational skills.
• Proficiency in English (read, write, speak).

Responsibilities

• Provide supervision and direction to MOW Drivers and Deliverers.
• Coordinate daily staffing and coverages; update MOW team.
• Ensure vehicles meet DFTA standards and are ready for routes.
• Maintain real-time communications with fleet for emergencies.
• Oversee maintenance, logs, and fuel records for fleet.
• Audit routes for time and cost efficiency.
• Liaise with caterer to reconcile meal deliveries per route.
• Support incident documentation and risk management reporting.
• Support fleet training and adherence for audits.

Skills

Team leadership

Attention to detail

English communication

Fleet management

Education

Associate’s Degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Valid driver's license

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIESProvide supervision and direction to MOW Drivers and DeliverersResponsible for coordinating and monitoring the daily Driver/Deliverer staffing patterns, and plans for daily coverages daily and updates MOW team accordinglyWith approval from a superior, determine whether external resources are need to ensure timely daily meal delivery to seniorsResponsible for ensuring that vans are operational and available to meet the daily execution of the meal delivery routes; responsible for ensuring that all vehicles meet the operational guidelines and standards outlined by DFTA and Risk Management/Legal and possess the documents needed to be on the routesEnsure that there are systems of communication in place with the fleet to ensure the triaging of emergency situations on the routes are being handled in real timeResponsible for ensuring that all communication systems on the route are operational and are being managed properly - mobile phones, van cameras and geo trackersDrive routes in emergency situationsCoordinate maintenance for the program vehicles, including ensuring that mileage and weekly logs of fueling, oil checks, and cleaning is maintained by each DriverSchedule repairs or maintenance work, and coordinates with the Associate Director and the Bookkeeper to ensure budgetary capacities are consideredResponsible for coordinating the drop off and pick up of vehicles requiring repairsDisburse all gas cards following policy and ensure that gas receipts and logs are being maintained to ensure that vehicles are using fuel for only MOW transportationInspect cleanliness of vehicles and ensure that the fleet has the proper supplies needed for maintenance.Responsible for maintaining parking lots including monitoring garbage and placing garbage bags on the street as scheduled by the landlord and building superOversee vehicles are being parked in designated parking spot ensuring contract compliance is maintainedAudit routes as instructed to determine time and cost effectiveness in delivery schedule, and employee shift adherenceLiaise with the caterer as needed to reconcile problems with meal delivery amount per routeAssist in managing the meal expeditors at the caterer to ensure smooth and timely on boarding of meals on the routes/vansWork with the MOW leadership to cull all information and documents related to incidents with employees as it relates to accidents and incidents; ensure that these reports are submitted in a timely manner to Risk Management/LegalAssist the MOW leadership identify general areas of development for the fleet and help seek resources and schedule trainings that help meet the standards outlined by DFTAResponsible for creating systems that document adherence to all standards specific to vehicle maintenance in preparation for audits by the Department for the AgingPerform other related functions delegated or assigned by their supervisor.COMPETENCIESBasic knowledge of vehicle mechanics and maintenanceAbility to start a 7:00 a.m. work shift2-5 years’ experience managing teams with various levels of seniorityValid driver's license and be a licensed driver for at least 2 yearsStrong attention to detailProficiency in Microsoft Word and Excel for the purposes of creating reportsSupervisory experience preferredAbility to read, write, and speak EnglishAbility to walk distances and climb stairsKnowledge of area preferred and/or ability to search addresses and follow directionsEDUCATIONAssociate’s Degree or equivalent, requiredEQUAL EMPLOYEMENT OPPORTUNITY (EEO)/AFFIRMATIVE ACTION POLICY STATEMENTIt is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.