Administrative Assistant, Saratoga Senior Center

Riseboro Community Partnership; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Qualifications

• CPR/AED certification preferred (must be obtained within 6 months of hire)
• Food Handler certification preferred (must be obtained within 6 months of hire)
• Knowledge of and genuine concern for the needs of older persons
• Ability to read, write, and speak English
• Ability to work independently

Responsibilities

• Answer telephones and assist with calls
• Recruit, supervise, and coordinate activities of volunteers and interns
• Maintain program data and records, assist with registration and database
• Coordinate maintenance tickets and procurement through Yardi system
• Assist with fundraising, events, and donations tracking
• Plan and lead recreational/educational trips or events
• Coordinate with community agencies for classes and services
• Assist with newsletters, flyers, and bulletin boards
• Support director and participate in committees
• Maintain attendance and meal records and related documentation

Skills

Volunteer supervision

Database maintenance

English literacy

Computer skills

Independent work

Education

Associate degree or HS equivalent

Tools

Yardi system

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIESUnder the general supervision of the Director, assist in the overall administration of the program, aid in coordinating educational and recreational activities, assist with supervision of volunteers and responsible for participant registration/ database. Specific duties and responsibilities include:Answer telephones and assist with callsRecruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the centerPerform general duties to include, but not limited to, photocopying, faxing, mailing, and filingCreate, maintain, and follow up with maintenance ticketsAccept lunch deliveries, assist with meal service, and clean up afterwardsPerforms collecting, recording, and daily records of contributions, fundraising activities, and petty cashSupport the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and depositsHelp to coordinate special programs and eventsCoordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the centerParticipate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)Assist with fliers, newsletters, bulletin boards, etc.Conduct client registration and create new membership ID cardsAssist with fundraising activities, including receipts and spreadsheetsAssist with documentation and input into the program databaseCollect and record daily records for attendance and congregate meals and maintain databaseMaintain monthly recreational logAssist with and maintain all required documentation of the fundraising receipts and expensesCreate Purchase orders for supply needs through our Yardi systemAssist with Information & ReferralPlan and/or lead recreational/educational trips or eventsOther duties as required by the Director and organizationCOMPETENCIESCPR/AED certification preferred (must be obtained within 6 months of hire)Food Handler certification preferred (must be obtained within 6 months of hire)Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older personsComputer skills required, with ability to learn database maintenanceAbility to read, write, and speak EnglishAbility to work independentlyCommitment to the organization’s mission, vision, and valuesAbility to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communitiesCommit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)EDUCATION and EXPERIENCEAssociate's degree and one year of administrative, customer service, or human services experience, or High School graduate or equivalent, and specialized training or skills in recreational activities or two years’ experience in a community, group work, or teacher environment.EQUAL EMPLOYMENT OPPORTUNITY (EEO)/AFFIRMATIVE ACTION POLICY STATEMENTIt is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.