Program & Events Manager

Northeast Sustainable Energy Association; Greenfield (MA); Remote; USD 58,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holidays

401(k) matching

Flexible schedule

Office access

Job summary

NESEA, the Northeast Sustainable Energy Association, is expanding its program and events team. The role focuses on planning and staffing building tours, conferences, and related programs while supporting scholarship and magazine initiatives.

The position blends remote planning with regional travel to staffing events and close collaboration with our program staff. We value strong organizational and communication skills, comfort with databases and Google tools, and a proactive, team-oriented

Qualifications

• Ability to travel regionally in the Northeast (New England and New York State) with occasional overnight travel.
• Valid driver’s license and reliable personal transportation for events.

Responsibilities

• Plan and staff small-scale events (15–50 people) including scheduling, venue, catering, and logistics.
• Manage scholarship and business development program records and outreach.
• Track components of the magazine program and coordinate speakers and sponsors.
• Maintain database records and expenses for program activities.
• Communicate with event sponsors and participants, both on-site and remotely.

Skills

Event planning

Customer service

Project management

Administrative tasks

Travel coordination

Tools

Excel

Google Sheets

Google Drive

Dropbox

Relational databases

Job description

Company

Northeast Sustainable Energy Association (NESEA)

Location

Greenfield, MA

Summary

The Northeast Sustainable Energy Association (NESEA) advances sustainability practices in the built environment by cultivating a cross-disciplinary community where practitioners are encouraged to share, collaborate, and learn. We are a regional nonprofit organization with an office in Greenfield, Massachusetts, and we organize educational events throughout New England, New York State, and online.

We’re hiring for a new staff member who is eager to bring people together through programs and events. This person will work alongside existing program staff to carry out our ongoing work. Training will involve shadowing and supporting members of our team before taking on more independent work.

The Ideal Candidate Does Not Need To Have a Background In Sustainable Energy Or Building Science, But Should Have a Background That Includes Most Of The Following

• Program and/or event planning and staffing, especially multiple small events throughout the year
• Database and Excel/Google Sheets fluency
• Customer service (may include roles such as food service and/or retail)
• Experience and comfort working in a variety of digital environments, including Google products
• Project management (tracking many details of a project or event)
• General administrative tasks in a nonprofit, academic, or similar office setting

Preferred Additional Experience Includes

• Writing and/or editing for an audience of program participants
• Grant research, application, or reporting
• Sales or sponsor recruitment

About The Work

Our program and event staff provides planning, logistical, and on-site event support to multiple NESEA programs. The majority of time will be spent planning and staffing our building tour series and our business development program; staff will not be expected to provide content for these programs, but will work to support speakers who have subject matter expertise. Some time will also be spent on tasks related to our annual magazine, our emerging professionals program, and two annual conferences, as well as general administrative tasks.

While the majority of the schedule is remote work for planning and program administration (either from home or from our office in Greenfield), planned travel within our territory to staff events will be required.

Specific Duties Include

• Working with existing staff for event coordination for small scale events (15-50 people), including:
  • scheduling, communications, venues, catering, record/receipt keeping, sponsor recruitment, meeting space set-up and breakdown, and other logistical tasks to support the success of events
• Outreach, recruitment, and records maintenance around our scholarship program and business development program
• Tracking components of our magazine program
• Working with other staff to maintain database records
• Tracking expenses related to program activities
• Communication with event sponsors

This position requires an ability to work independently and follow protocols, comfort traveling to and staffing regional events, sociability when interacting with program participants, and excellent organizational, communication, and interpersonal skills. This position does not have any staff supervisory responsibilities but does include coordination of event speakers.

Required Skills/Experience

• Availability and willingness to travel regionally in the Northeast (New England and New York State), including some overnight travel, for our events
• Valid driver’s license and reliable personal transportation for events required; comfortable driving and navigating in rural and urban environments; willing to take a driving course.
• Ability to lift up and carry to 30 pounds and be on your feet for several hours (with breaks) on event days.
• Ability to follow established procedures and to be comfortable if something needs to change in the moment
• Friendly, supportive, and professional attitude toward program participants
• Willingness to roll up sleeves and complete tasks as needed
• Ability to communicate with and develop working relationships with our collaborators and program participants
• Willingness to proactively ask questions; interest in NESEA’s mission and vision
• Ability to thrive in a fast-paced environment (staffing events), and ability to prioritize multiple tasks
• Comfort working in a variety of digital environments and ability to adapt to new software (e.g. Microsoft Office Suite, Google Drive, relational databases, Dropbox, etc.), including Excel or Google sheets fluency
• Ability to perform the specific duties listed in this posting.

Preferred Skills/Experience

• At least 1 to 2 years of event planning or other relevant experience, especially with events with tight deadlines and budgets
• Program recruitment experience
• Grant research, writing, or management experience
• Writing and/or copyediting
• Building collaborations between organizations
• Nonprofit experience

We aim to interview from a range of professional backgrounds and plan to train the right person.

Compensation

• Full time, 40 hours/week, salaried with a range of $58-$64k/year, depending on candidate experience
• Primarily a work-from-home position (when not training or staffing/preparing for specific events); access to office space in Greenfield, MA
• Eligible for health insurance reimbursement after 90 days of employment
• 4 weeks (160 hours) paid time off (3 weeks vacation time, 1 week sick time, starts accruing after first pay period)
• 13 paid holidays
• Eligible for 401(k) (organization will match up to 1%)
• Family leave policy
• Flexible schedule (80% within standard business hours)
• Must reside within 90 minutes of Greenfield, MA (where our office is located)

NESEA is an equal opportunity employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, ethnicity, religion, national origin, disability, protected Veteran status, or age.