Program Coordinator, Student Insight & Leadership Development

Columbus State Community College; Columbus (OH); On-site; USD 48,000 - 58,000; Full time

Job summary

Columbus State Community College is seeking a Program Coordinator for Student Insight and Leadership Development to provide processing, logistics, and administrative support for student clubs, student voice, and leadership activities. The role works within the college’s systems and established records, schedules, and procedures.

The position handles renewal and registration submissions, tracks status, coordinates events, and maintains attendance and participation data across CougarConnect and

Qualifications

• Bachelor's degree in communications, social sciences, business administration, project management, or a closely related field.
• Two (2) years of experience in program or event coordination and logistics, records processing, data entry and administration, student engagement, or related work in an educational or comparable setting.
• State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Responsibilities

• Processes student organization renewal, registration, and update submissions and enters information into CougarConnect and related systems.
• Coordinates logistics of student organization events, involvement programming, and required training sessions.
• Performs data entry and record maintenance within CougarConnect and related co-curricular systems.
• Generates standard reports and maintains records, ensuring accuracy and compliance.
• Provides first-level user support to student leaders and organization advisors on navigation and common tasks.

Job description

Compensation Type: Salaried

Compensation: $53,581.50

The Program Coordinator, Student Insight & LeadershipDevelopment provides processing, logistics, and administrativesupport for the College's student clubs and organizations, studentvoice, and student leadership functions. This position works withinthe systems, records, schedules, and procedures established andmaintained by the Coordinator, Student Insight & LeadershipDevelopment.

The Program Coordinator processes student organization renewal andregistration submissions, conducts first-pass completeness reviewagainst published criteria, and prepares assembled files forverification by the Coordinator. This position coordinates thelogistics of organization events, involvement programming, andrequired training sessions, captures participation and attendancerecords, performs data entry and record maintenance in CougarConnect and related co-curricular systems, and provides preparationand production support for student insight and continuousimprovement reporting.

ESSENTIAL JOB FUNCTIONS

Student Organization, Records Processing & Support

• Receives and processes student organization renewal,registration, and update submissions, and enters the submittedinformation into the Coordinator-maintained systems of record.Conducts first-pass completeness review of submissions againstpublished criteria and checklists, identifies missing or incompleteitems, and prepares assembled files for verification and statusdetermination by the Coordinator.
• Tracks outstanding items and issues follow-up reminders tostudent officers and organization advisors using approved templatesand established timelines. Updates officer and advisor contactinformation within the record as changes are submitted.
• Files and organizes student organization documentation,including constitutions, officer and advisor agreements, trainingcompletion confirmations, event submissions, travel forms, andfinancial documentation, into the record structure maintained bythe Coordinator, and assembles documentation packets in support ofreconciliation.
• Responds to routine inquiries from student officers andorganization advisors using published handbook materials, postedprocedures, and approved language. Refers questionsofeligibility,standing, policyinterpretation,exception, anddenialtotheCoordinator.
• Prepares routine status lists and standard reports fromexisting templates at the request of the Coordinator orDirector.

Event, Involvement, & Training Logistics

• Coordinates the logistics of student organization events,involvement and recruitment programming, leadership gatherings, andrequired training sessions, including room and space requests,setup and teardown, materials preparation, signage, supplies,catering and vendor paperwork, and equipment.
• Builds and maintains registration and sign-up mechanisms,distributes confirmations and reminders from approved templates,and staffs check-in. Captures attendance and participation data ateach event and session and enters it into the appropriate recordwithin established timelines.
• Assembles and distributes session materials and rosters forrequired compliance and anti-hazing training in support of theCoordinator, who holds scheduling with the Compliance Office andtracks completion. Prepares post-event summaries of registration,attendance, and participation counts for review by the Coordinatorand Director.
• Coordinates event logistics within approved budgets, dates, andparameters, and refers changes to committed dates, costs beyondapproved amounts, and new vendor commitments to the Coordinator orDirector.

Cougar Connect & Records Support

• Performs data entry and record maintenance within CougarConnect and related co-curricular systems, including organizationpages, membership records, officer rosters, event submissions, andparticipation entries. Reviews records for accuracy andcompleteness and corrects routine data errors.
• Provides first-level user support to student leaders andorganization advisors on navigation, submission, and commonplatform tasks using documented procedures. Escalates configurationissues, access and permission requests, and unresolved errors tothe Coordinator.
• Generates standard and previously built reports on request.Maintains a log of recurring user issues and questions to informplatform guidance and user documentation.

Student Insight & Reporting Support

• Provides preparation and production support for student insightand continuous improvement activities. Schedules listeningsessions, focus groups, and reflection conversations, arrangesspace and materials, manages participant invitations andconfirmations, and captures attendance.
• Transcribes and enters qualitative feedback into theestablished repository. Applies the coding scheme established bythe Coordinator to transcribed material and submits coded materialfor review.
• Compiles data tables, assembles figures and exhibits, formatsand proofreads drafts, and maintains file organization and versioncontrol for insight artifacts, tools, and templates. Assemblessource material and supporting documentation for briefs, reports,and closure communications authored by the Coordinator andDirector.
• Handles student feedback in accordance with establishedpractices for the protection of confidential and sensitiveinformation.

Culture of Respect

• Fosters and maintains a safe environment of respect andinclusion for faculty, staff, students, and members of thecommunity.

Minimum Qualifications

• A Bachelor's degree in communications, social sciences,business administration, project management, or a closely relatedfield.
• Two (2) years of experience in program or event coordinationand logistics, records processing, data entry and administration,student engagement, or related work in an educational or comparablesetting.
• State Motor Vehicle Operator's License or demonstrable abilityto gain access to work site(s).

Preferred Qualifications

A Master's degree in a relatedfield and experience producing digital and print materials.

An appropriate combination of education, training, coursework,and experience may qualify a candidate.

CSCC has the right to revise this position description at anytime. This position description does not represent in any way acontract of employment.

Full Time/Part Time

Full time

Scheduled Hours

40

Additional Information

In order to ensure your application is complete, you must completethe following:

• Please ensure you have all the necessary documents availablewhen starting the application process. For all faculty positions(Instructor, Annually Contracted Faculty, and Adjunct), you willneed to upload an unofficial copy of your transcript whencompleting your aplication.
• Prior to submitting your application, please review and update(if necessary) the information in your candidate profile as it willtransfer to your application.

If you are a current employee of Columbus State CommunityCollege, please l og in to Workday to use the internal applicationprocess.

Thank you for your interest in positions at Columbus StateCommunity College. Once you have applied, the most updatedinformation on the status of your application can be found byvisiting your Candidate Home. Please view your submittedapplications by logging in and reviewing your status.