Emergency Management Program Coordinator, Environment, Health and Safety

University at Buffalo; Buffalo, Northern (NY, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

The University at Buffalo is seeking an Emergency Management Program Coordinator to support the Emergency Operations Center and coordinate Incident Command System activities across campus. This on-site role supports emergency preparedness, response coordination, recovery planning and continuity efforts in a large academic environment and reports to the EH&S Director.

The position requires training delivery, collaboration with university partners, and the ability to operate under high-pressure

Qualifications

• Bachelor’s degree in business administration, project management, emergency management, public administration, environmental health & safety, public safety, or a related field, or an equivalent combination of education and experience.
• Minimum of two (2) years of experience performing EH&S functions or emergency coordination in a higher education or governmental environment.
• Demonstrated experience in project management, emergency management, emergency preparedness, business continuity, EH&S programs, incident management, or a related discipline.
• Demonstrated ability and comfort in training, presenting, and speaking in front of groups, including facilitating emergency preparedness training, briefings, and/or exercises for diverse audiences.
• Strong written and verbal communication skills, with the ability to prepare clear and effective plans, procedures, reports, and after‑action documentation.

Responsibilities

• Support the development and maintenance of the University’s Comprehensive Emergency Management Plan (CEMP), including I.C.S integration, functional annexes, and hazard-specific plans.
• Work with various Essential Support Functions (ESF) in the coordination of hazard vulnerability assessments and support mitigation and preparedness initiatives.
• Serve in a project manager capacity for a diverse portfolio of emergency preparedness and response initiatives.
• Act as a subject matter expert (SME) for EH&S, providing guidance and information to internal and external stakeholders.
• Assist with coordination with the State University of New York Office of Emergency Management.
• Assist with the design, coordination, and facilitation of I.C.S and EOC training, including NIMS / I.C.S courses, tabletop exercises, functional exercises, and full-scale drills.
• Verify that campus personnel with EOC or emergency response roles are appropriately trained and prepared.
• Support and coordinate after-action reviews and improvement planning related to EOC activations, exercises, and incidents.
• Provide coordination and operational support for the University’s Emergency Operations Center (EOC), including readiness activities, activation support, and incident operations.
• Support the organization and implementation of the Incident Command System (I.C.S) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Provide support for the coordination of I.C.S roles and organizational structures during EOC activations, offering guidance and assistance to incident command and general staff positions.
• Maintain EOC procedures, activation protocols, position checklists, and related documentation.
• Support emergency response and recovery operations by coordinating EOC activities and information flow during incidents.
• Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated, I.C.S-based response efforts.
• Assist with situational awareness, resource coordination, and documentation during emergencies.

Skills

Emergency management

Project management

Training & presentation

Written & verbal communication

Independent working

24/7 availability

Education

Bachelor's degree or equivalent

Master’s degree preferred

Tools

Microsoft Office

Job description

Emergency Management Program Coordinator, Environment, Health and Safety

Position Title Emergency Management Program Coordinator, Environment, Health and Safety

The Emergency Management Program Coordinator supports the University at Buffalo’s Emergency Operations Center ( EOC ) by assisting with the organization, implementation, and use of the Incident Command System ( I.C.S ) for campus incidents and emergencies. Reporting to the Director of Environment Health & Safety (EH&S), this role functions in a supporting, coordination-focused capacity, providing assistance with emergency preparedness activities, response coordination, recovery planning, and continuity efforts across a large, complex academic institution. This position is an individual contributor role, does not exercise independent decision-making authority, and does not have direct supervisory responsibility. The University at Buffalo is a flagship public research university with a dynamic, multi-campus environment that supports world-class education, research, and community engagement. This position offers a unique opportunity to support the shaping and advancing of university emergency management programs, working collaboratively with dedicated professionals across public safety, facilities, health services, academic & business units, and external partners.

This position serves in a 24/7/365 emergency management support capacity, requiring availability outside of normal business hours to support incident response, EOC activations, and campus emergencies. Consistent with the operational and response-driven nature of emergency management functions, this position is designated as an on-site obligation and is ineligible for regular remote or telecommuting arrangements.

Key responsibilities include but are not limited to:

• Support the development and maintenance of the University’s Comprehensive Emergency Management Plan ( CEMP ), including I.C.S integration, functional annexes, and hazard-specific plans.
• Work with various Essential Support Functions ( ESF ) in the coordination of hazard vulnerability assessments and support mitigation and preparedness initiatives.
• Serve in a project manager capacity for a diverse portfolio of emergency preparedness and response initiatives.
• Act as a subject matter expert ( SME ) for EH&S, providing guidance and information to internal and external stakeholders.
• Assist with coordination with the State University of New York Office of Emergency Management.

Training, Exercises & Awareness

• Assist with the design, coordination, and facilitation of I.C.S and EOC training, including NIMS / I.C.S courses, tabletop exercises, functional exercises, and full-scale drills.
• Verify that campus personnel with EOC or emergency response roles are appropriately trained and prepared.
• Support and coordinate after-action reviews and improvement planning related to EOC activations, exercises, and incidents.

Emergency Operations Center ( EOC ) & Incident Command System ( I.C.S )

• Provide coordination and operational support for the University’s Emergency Operations Center ( EOC ), including readiness activities, activation support, and incident operations. Support the organization and implementation of the Incident Command System ( I.C.S ) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Provide support for the coordination of I.C.S roles and organizational structures during EOC activations, offering guidance and assistance to incident command and general staff positions. Maintain EOC procedures, activation protocols, position checklists, and related documentation.
• Support emergency response and recovery operations by coordinating EOC activities and information flow during incidents.
• Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated, I.C.S -based response efforts.
• Assist with situational awareness, resource coordination, and documentation during emergencies.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The University at Buffalo is an equal opportunity employer ( EOE ) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in business administration, project management, emergency management, public administration, environmental health & safety, public safety, or a related field, or an equivalent combination of education and experience.
• Minimum of two (2) years of experience performing EH&S functions or emergency coordination in a higher education or governmental environment.
• Demonstrated experience in project management, emergency management, emergency preparedness, business continuity, EH&S programs, incident management, or a related discipline.
• Demonstrated ability and comfort in training, presenting, and speaking in front of groups, including facilitating emergency preparedness training, briefings, and/or exercises for diverse audiences.
• Strong written and verbal communication skills, with the ability to prepare clear and effective plans, procedures, reports, and after‑action documentation.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, and Teams) and the ability to effectively utilize technology to support planning, training, documentation, and coordination efforts.
• Ability to work independently and manage multiple priorities in a complex, fast‑paced academic environment.
• Ability to remain calm, organized, and effective during high‑pressure emergency situations, including availability to support incidents on a 24/7/365 basis.
• Valid driver’s license.
• Candidates must be able to successfully pass a comprehensive background investigation.

Preferred Qualifications

• Master’s degree in emergency management, public administration, business administration, project management, public health, or a related field.
• Experience in emergency management, preparedness, or continuity planning within a higher education, healthcare, research, or large institutional environment.
• Working knowledge of emergency management frameworks, including the Incident Command System ( I.C.S ), National Incident Management System ( NIMS ), and Emergency Operations Center ( EOC ) concepts.
• Demonstrated experience serving in or supporting an Emergency Operations Center ( EOC ), including EOC coordination, documentation, or operational support roles.
• Practical experience applying the Incident Command System ( I.C.S ) during exercises or real‑world incidents.
• Professional certifications such as Certified Emergency Manager ( CEM ), Associate Emergency Manager ( AEM ), Certified Business Continuity Professional ( CBCP ), Project Management Professional ( PMP ), or similar credentials.
• Experience planning, coordinating, and evaluating emergency exercises, including tabletop, functional, and full‑scale drills.
• Experience collaborating with public safety agencies, emergency management organizations, public health departments, or government partners at the local, state, or federal level.
• Familiarity with hazard vulnerability assessments, after‑action reporting, and continuous improvement planning.
• Experience supporting or coordinating 24/7 on‑call emergency response operations in a complex organizational setting.

Our University Community

Prodig+ No

Executive Position

Executive Position No

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$70,000 - $90 ,000

Job Type

Full-Time

Campus

All Campuses

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Yes

Background Check Notification Employment in this position will be contingent on the university’s verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title

Associate Director

Contact's Email

Contact's Phone

716-829-3301

Posting Dates

Posted

Posted 04/28/2026

Deadline for Internal Applicants

Deadline for Internal Applicants 05/12/2026

Deadline for External Applicants

Date to be filled 07/09/2026

References

Number of References Required

3

Reference Cutoff Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].