Program Coordinator: Pro Bono, Externships & Clinical

ST. MARY'S UNIVERSITY; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

St. Mary's University seeks a Program Assistant to provide administrative and clerical support for the Pro Bono Program, Externship Program, and Clinical Program directors, faculty, and staff. The role involves law students and various program projects throughout the year.

The position supports operations, recruitment, registration, events, and communications, with occasional evening/weekend events and collaboration across university offices. Strong MS Office and notary skills are valued.

Qualifications

• High school diploma required; higher education preferred or equivalent experience.
• Must clear a favorable background check and holding a valid driver's license is preferred.
• Experience with MS Office and virtual platforms (Zoom) required.
• Excellent verbal and written communication, diplomacy, and discretion expected.

Responsibilities

• Provide administrative and clerical support for the Pro Bono, Externship, and Clinical Programs.
• Assist with program operations including recruiting, registration, budgeting, and events.
• Maintain websites, Canvas pages, social media, and communications materials.
• Support notary services and record keeping; coordinate with university departments.
• Attend community and university events; manage filing systems and databases.
• Perform other duties as assigned.

Skills

MS Office proficiency

Verbal communication

Written communication

Public relations

Customer service

Diplomacy and discretion

Attention to detail

Organization

Multi-tasking

Teamwork

Bilingual English/Spanish (preferred)

Flexibility to work nights/weekends/tr

Education

High school diploma

Associate's or Bachelor's degree or equivalent experience

Tools

MS Office Suite (Word, Excel, Teams, Outlook, PowerPoint)

Case management software

Zoom / virtual platforms

Job description

St. Mary's University seeks a Program Assistant to provide administrative and clerical support for the Pro Bono Program, Externship Program, and Clinical Program directors, faculty, and staff. The role involves law students and various program projects throughout the year.

The position supports operations, recruitment, registration, events, and communications, with occasional evening/weekend events and collaboration across university offices. Strong MS Office and notary skills are valued.