Program Coordinator

The Howard University; United States; Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Health & Wellness

Work-Life Balance

Financial Wellness

Professional Development

Additional Perks

Résumé du poste

The Howard University in Washington, D.C. is seeking a qualified Administrative Program Assistant to support the Clinical Law Center’s daily operations, faculty, adjuncts, staff, and supervising attorneys.

This role involves extensive administration, coordination, and confidential file management across university departments. You will assist with conflicts checks, reports, enrollment management, communications, and event planning, contributing to a nationally recognized clinical program.

Qualifications

• Strong administrative skills and attention to detail.
• Experience with university admin operations is a plus.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.

Responsabilités

• Provide programmatic and administrative support for Clinical Law Center faculty, staff, and students.
• Support legal operations by managing electronic files, conflicts checks, and reports.
• Coordinate enrollment management and communications for the academic programming.
• Plan and execute open houses, orientations, guest speakers, symposia and outreach events; arrange catering.
• Lead training for students on intake and client management software.
• Manage front-office operations including intake, procurement, and event planning.
• Process applications and coordinate with Records Office and Office of Student Affairs.
• Maintain clinical files, forms, confidentiality systems, and compliance with laws.

Connaissances

Microsoft Word

Excel

Case management software

Description du poste

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff \"for fit\" makes significant contributions to Howard University's overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The purpose of this position is to provide programmatic support for the daily operations of the Clinical Law Center and all programs, faculty, adjunct faculty, staff and supervising attorneys of the Clinical Law Center. Such programmatic support involves considerable responsibility, complexity and variety.

SUPERVISORY AUTHORITY:

This position does not have any direct reports.

NATURE AND SCOPE:

Internal contacts include administrators, faculty, staff and students in the School of Law and other University departments. External contacts include government officials and a myriad of law affiliated institutions, agencies, and organizations, vendors, clinic clients, alumni, sponsor representatives, visitors and the general public.

PRINCIPAL ACCOUNTABILITIES:

• Provide programmatic and administrative support for Clinical Law Center faculty, staff, and students for Clinical Law Center-related activities.
• Support the legal operations of the Clinical Law Center by managing electronic files, assisting with conflicts checks, generating reports and performing other related duties.
• Support the academic operations of the Clinical Law Center's academic programming by planning and executing open houses, assisting with enrollment management, managing internal and external communications and providing administrative and programmatic assistance to each clinic.
• Coordinate all administrative and programmatic details for Clinical Law Center events including, but not limited to, open houses, orientations, guest speakers, symposia, special events, and outreach activities. Plan menus and order food for such events.
• Plan and lead training for students on intake and client management software.
• Manage all front-office operations, including intake, procurement, event planning and other administrative and programmatic duties.
• Process all Clinical Law Center applications and communicate as appropriate with the Records Office and the Office of Student Affairs.
• Process all student bar card applications; collect applications, verify completion; coordinate with Office of Student Affairs for certification; deliver applications to the Court of Appeals; and ensure that bar cards are received in a timely fashion.
• Maintain and manage a database of Clinical Law Center students and former students.
• Create and maintain clinical files, forms, and reports; develop and maintain confidential filing systems; assist in ensuring compliance with relevant laws and regulations related to client confidentiality.
• Process receipts and reimbursements for Clinical Law Center faculty and staff.
• Monitor office space requirements; oversee physical plant maintenance requests.
• Prepare external communications as assigned; assist with updating the website and managing the Clinical Law Center's online presence as assigned.
• Manage the file room for all clinical programs, including purging files in accordance with relevant laws and regulations.
• Verify and respond to requests for student employment dates in the Clinical Law Center.
• Work with the Clinic Director, Assistant Director and the Associate Deans for Administration and Academic Affairs, and other law school and university administrators to develop systems, procedures, policies and programs that ensure the maintenance and growth of a viable, visible, dynamic and nationally recognized law school clinical program.
• Perform special projects and other duties as assigned by Director or Assistant Director of the Clinical Law Center.

CORE COMPETENCIES:

• Excellent computer skills; demonstrated competence with Microsoft Word, Excel, relevant case management software and other software programs as needed.
• Demonstrated experience in performing programmatic duties at a high level.
• Ability to represent the Clinic in a professional and exceptional manner.
• Demonstrated commitment to social justice, civil and human rights, and working with a diverse group of constituencies.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail.
• Ability to prioritize work, meet deadlines and deliver quality customer services.
• Ability to maintain effective and harmonious relations with f