Program Coordinator – Powertrain Programs

Jobtailor; Dearborn (MO); On-site; USD 45,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented Project Coordinator to support automotive program management. You will help plan, track, and report on schedules, budgets, and deliverables while coordinating between engineering, manufacturing, quality, procurement, logistics, suppliers, and customers.

The role emphasizes strong organization, clear written and verbal communication, and the ability to work both independently and within cross-functional teams.

Qualifications

• Associate's or Bachelor's Degree in Business, Engineering, PM, Manufacturing, or related field, or equivalent work experience.
• 1–5 years of project coordination, project administration, or project support experience.
• Experience in automotive, manufacturing, engineering, or industrial sector preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience using project management software (MS Project, Smartsheet, Jira).
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Experience coordinating cross-functional teams.

Responsibilities

• Support Project Managers with planning, execution, and completion of automotive programs.
• Develop and maintain project schedules, timelines, milestones, and action item trackers.
• Coordinate meetings, prepare agendas, document meeting minutes, and distribute follow-up actions.
• Monitor project deliverables and communicate schedule risks or delays.
• Track project budgets, purchase orders, invoices, and expenditures.
• Coordinate activities between engineering, manufacturing, quality, procurement, logistics, suppliers, and customers.
• Maintain project documentation including project plans, change requests, status reports, and customer deliverables.
• Assist with new product launches, engineering changes, and production readiness activities.
• Support customer reporting requirements and ensure timely communication of project updates.
• Monitor open issues and drive resolution through cross-functional collaboration.
• Assist with resource planning and project workload coordination.
• Ensure project documentation complies with procedures and automotive quality standards.
• Support continuous improvement initiatives related to PM processes.
• Prepare project dashboards, metrics, and executive status reports.
• Perform additional project coordination duties as assigned.

Skills

Project Coordination

Cross‑Functional Collaboration

MS Office Proficiency

Microsoft Project

Jira/Smartsheet

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Project

Smartsheet

Jira

Job description

• Support Project Managers with planning, execution, and completion of automotive programs.
• Develop and maintain project schedules, timelines, milestones, and action item trackers.
• Coordinate meetings, prepare agendas, document meeting minutes, and distribute follow-up actions.
• Monitor project deliverables and proactively communicate schedule risks or delays.
• Track project budgets, purchase orders, invoices, and expenditures assigned.
• Coordinate activities between engineering, manufacturing, quality, procurement, logistics, suppliers, and customers.
• Maintain project documentation, including project plans, change requests, status reports, and customer deliverables.
• Assist with new product launches, engineering changes, and production readiness activities.
• Support customer reporting requirements and ensure timely communication of project updates.
• Monitor open issues and drive resolution through collaboration with cross-functional teams.
• Assist with resource planning and project workload coordination.
• Ensure project documentation complies with company procedures and applicable automotive quality standards.
• Support continuous improvement initiatives related to project management processes.
• Prepare project dashboards, metrics, and executive status reports.
• Perform additional project coordination duties as assigned.

Requirements

• Associate's or Bachelor's Degree in Business, Engineering, Project Management, Manufacturing, or a related field, or equivalent work experience.
• 1–5 years of project coordination, project administration, or project support experience.
• Experience in the automotive, manufacturing, engineering, or industrial sector preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Experience using Microsoft Project, Smartsheet, Jira, or other project management software.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Experience coordinating cross-functional teams.
• Excellent communication and presentation skills
• Ability to work independently and collaboratively in a team environment.

Core Competencies

Demonstrates expertise in project coordination and management within the automotive and manufacturing sectors, with a strong focus on scheduling, documentation, and cross-functional collaboration. Proficient in utilizing project management tools and Microsoft Office Suite to support project execution and reporting.

Highest-signal resume keywords

• Project Coordination
• Microsoft Project
• Cross-Functional Team Collaboration
• Automotive Industry Experience
• Budget Tracking

ATS Optimization Keywords

Hard Skills

• Project Scheduling
• Project Documentation
• Budget Management
• Action Item Tracking
• Change Request Management

Soft Skills

• Organizational Skills
• Time Management
• Multitasking Abilities
• Written Communication
• Verbal Communication

Certifications & Qualifications

• Associate's Degree
• Bachelor's Degree
• Project Management Certification (Preferred)

Industry Keywords

• Automotive Programs
• Manufacturing
• Engineering
• Project Management
• Continuous Improvement

Tools & Technologies

• Microsoft Office Suite
• Excel
• Word
• PowerPoint
• Outlook
• Smartsheet
• Jira