Program Coordinator, Integration & Early Talent

Planet Pharma; Redwood City (CA); On-site; USD 65,000 - 78,000; Full time

Job summary

Planet Pharma in Redwood City, CA is seeking a Program Coordinator for Integration & Early Talent to support onboarding and early talent programs.

You will coordinate with Talent Acquisition, People Ops, IT, and hiring managers, manage onboarding trackers and materials, and help run orientation sessions and student programs. This onsite role requires strong organizational skills, clear communication, and discretion with confidential information.

Qualifications

• Bachelor’s degree in HR, Business Administration, Communications, Psychology, or related field, or equivalent experience.
• Minimum two years in HR, recruiting, program coordination, event coordination, or admin support.
• Strong organization, deadlines, and accurate record-keeping.
• Professional written and verbal communication, service-oriented approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Onsite role based in Redwood City.

Responsibilities

• Support pre-onboarding and onboarding activities for new employees from offer to integration.
• Coordinate with Talent Acquisition, People Ops, IT and managers to prep new hires.
• Maintain onboarding trackers, employee records and HR system info.
• Coordinate swag, welcome kits, inventory, ordering, assembly and shipping.
• Provide logistical support for orientation, materials, attendance tracking and follow-up.
• Support internship, fellowship, co-op and capstone programs with schedules and events.
• Provide administrative support for other integration initiatives as needed.

Skills

Organizational skills

Written and verbal communication

Cross-functional collaboration

Discretion with confidential info

Attention to detail

Project coordination

Education

Bachelor’s degree in HR, Business, Communications, Psychology, or related field

Tools

Workday

Articulate Rise

Canva

Job description

Program Coordinator, Integration & Early Talent

The Opportunity:

We are seeking an enthusiastic and highly motivated Integration & Early Talent Coordinator to assist our Culture, Engagement & Learning team. ?This role will support a fast-paced team leading onboarding and early talent programs.? This role requires creative-thinking, project management and detail-orientation.

• Support pre-onboarding and onboarding activities for new employees, from accepted offer through their initial integration.

• Coordinate with Talent Acquisition, People Operations, IT, hiring managers, and other partners to help ensure new hires are prepared for their first day.

• Maintain onboarding trackers, checklists, employee records, and HR system information.

• Coordinate pre-onboarding swag and welcome kits, including inventory, ordering, assembly, and shipping.

• Provide logistical support for new-hire orientation sessions, including scheduling, preparing materials, tracking attendance, and sending follow-up information.

• Provide administrative and logistical support for internship, fellowship, co-op, and capstone student programs, including schedules, communications, events, and participant resources.

• Provide administrative and coordination support for other employee integration, engagement, and initiatives as needed.

Required Skills, Experience and Education:

• Bachelor’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field, or an equivalent combination of education and relevant experience.

• A minimum of two years of experience in human resources, recruiting, program coordination, event coordination, or administrative support.

• Strong organizational skills with the ability to coordinate multiple activities, meet deadlines, and maintain accurate records.

• Effective written and verbal communication skills, with a professional and service-oriented approach.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Ability to collaborate effectively with employees, managers, and cross-functional teams.

• Demonstrated discretion when handling confidential employee and business information.

• Strong attention to detail, follow-through, and willingness to learn new systems and processes.

• This position is onsite, based in Redwood City

Preferred Skills:

• Previous work experience supporting onboarding, human resources, recruiting, or student programs.

• Familiarity with Workday a plus.

• Graphic design or content design experience a plus

• Experience using Articulate Rise a plus

• Experience using Canva is a plus.?