Program Coordinator - Early Talent and HR

DeWinter Group; Redwood City (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

DeWinter Group is seeking a Program Coordinator to drive onboarding for early talent programs in Redwood City, CA. You will partner with Talent Acquisition, People Operations, IT, and hiring managers to streamline onboarding logistics and ensure a smooth experience for new hires.

The role focuses on coordinating onboarding activities, managing records, and supporting internship and student programs, while contributing to a dynamic workplace culture with in-person engagements.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 2 years’ experience in HR, recruiting, program or event coordination, or administrative support.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with professional, service-oriented approach.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work with cross-functional teams and maintain confidentiality.
• Attention to detail and proactive attitude toward learning new systems and processes.

Responsibilities

• Facilitate pre-onboarding and onboarding activities from offer to first days.
• Coordinate onboarding logistics with Talent Acquisition, People Ops, IT and hiring managers.
• Maintain onboarding checklists, employee records, and HR system data with confidentiality.
• Oversee onboarding swag, welcome kits, inventory, ordering, assembly and shipping logistics.
• Coordinate new-hire orientation sessions, scheduling, material prep, attendance tracking and follow-ups.
• Support internship, fellowship, co-op and capstone student programs—scheduling, communications and events.
• Assist with employee engagement initiatives and related programs to foster a vibrant workplace culture.

Skills

Organizational skills

Written and verbal communication

MS Office Proficiency

Cross-functional collaboration

Confidentiality handling

Attention to detail

Learning new systems

Education

Bachelor’s degree in HR / Business / Communications / Psychology

Tools

Workday

Articulate Rise

Canva

Job description

Program Coordinator - Early Talent and HR

Join a dynamic team dedicated to shaping the future of talent at the forefront of culture, engagement, and learning initiatives. As a Program Coordinator focusing on Early Talent and HR, you will play a pivotal role in orchestrating onboarding, internship programs, and employee engagement efforts that drive organizational success. This is a unique opportunity to support a fast-paced environment, ensuring seamless integration of new hires and valuable programs that nurture the next generation of talent.

Key Responsibilities:

• Facilitate pre-onboarding and onboarding activities, ensuring new employees are well-prepared from offer acceptance through their initial days.
• Collaborate with Talent Acquisition, People Operations, IT, and hiring managers to coordinate onboarding logistics and track progress.
• Manage onboarding checklists, employee records, and HR system data with accuracy and confidentiality.
• Oversee onboarding swag, welcome kits, including inventory management, ordering, assembly, and shipping logistics.
• Coordinate new-hire orientation sessions, including scheduling, material preparation, tracking attendance, and conducting follow-up communication.
• Support administrative functions for internship, fellowship, co-op, and capstone student programs—handling schedules, communications, events, and resources.
• Assist with various employee engagement initiatives and other related programs to foster a vibrant workplace culture.

Required Skills:

• Bachelor’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field, or equivalent experience.
• Minimum of 2 years’ experience in human resources, recruiting, program or event coordination, or administrative support.
• Exceptional organizational skills with the ability to juggle multiple priorities and meet deadlines.
• Strong written and verbal communication skills with a professional, service-oriented approach.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work effectively with cross-functional teams and maintain confidentiality.
• Keen attention to detail and a proactive attitude toward learning new systems and processes.

Nice to Have Skills:

• Prior experience supporting onboarding, HR functions, recruiting, or student programs.
• Familiarity with Workday human resources system.
• Graphic design or content creation skills.
• Experience with Articulate Rise or Canva for content development.

Preferred Education and Experience:

• Bachelor’s degree in a relevant field.
• At least two years of professional experience supporting HR or related programs.

Other Requirements:

• This position is onsite in Redwood City, CA.
• Ability to adapt to a fast-paced environment and collaborate effectively across teams.
• No remote work; candidates should be prepared to support in-person activities and events.

Elevate your career by contributing to innovative programs that inspire and engage emerging talent. Your organizational expertise and passion for human resources will make a lasting impact in this vital role.