Program Coordinator, Industry-aligned Initiatives, Howard University

Howard University Center for Applied Data Science and Analytics; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Howard University Center for Applied Data Science and Analytics seeks an experienced Administrative/Program Coordinator to ensure smooth program execution, reporting, and liaison across CADSA, academic units, and external partners.

The role supports seed/mini-grant programs, curricula initiatives, events, and budgets, with an emphasis on compliance, reporting, and stakeholder coordination to advance AI and data science initiatives at Howard University.

Qualifications

• Bachelor’s degree with 4–6 years of administrative or program coordination experience in higher ed or industry partnerships.
• Experience with grant processes and budgets is desirable.
• Strong written and verbal communication skills and discretion are essential.

Responsibilities

• Coordinate seed and mini-grant submissions, reviews, and awards with compliance.
• Track timelines, milestones, and deliverables; compile program reports.
• Support industry-aligned curriculum initiatives and faculty grants.
• Coordinate workshops, trainings, and engagement activities including faculty bootcamps and grant writing workshops.
• Organize research showcases, symposia, and faculty development sessions.
• Provide administrative support for meetings (agendas, minutes, action tracking).
• Prepare communications, reports, and presentations.
• Maintain financial and administrative records (budgets, procurement, expenses).
• Serve as liaison across CADSA, academic units, and partners.
• Maintain program data, records, and digital content; support reporting and program evaluation.
• Coordinate vendors/logistics for events and competitions.
• Ensure compliance with university policies and grant requirements.
• Support student-facing initiatives like applied projects and business case competitions.

Skills

Project management

Written and verbal communication

Priority management

Event coordination

University administration knowledge

Data reporting

Discretion and confidentiality

AI & data science mission alignment

Collaboration across stakeholders

Budgeting and procurement

Education

Bachelor’s degree

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

The position ensures effective program execution, communication, and reporting and reports to the Executive Director of CADSA.

NATURE AND SCOPE:

Internal contacts generally include faculty, staff, and students. External contacts generally include industry partners, vendors, consultants, visitors, and the general public.

PRINCIPAL ACCOUNTABILITIES:

• Coordinate seed and mini-grant programs (submissions, reviews, awards, compliance), including pre- and post-award administration.
• Track timelines, milestones, and deliverables; compile reports.
• Support industry-aligned curriculum initiatives, including faculty mini-grants and pilots.
• Coordinate workshops, trainings, and engagement activities, including faculty bootcamps and grant writing workshops.
• Organize research showcases, symposia, convenings, and faculty development sessions.
• Provide administrative support for meetings (agendas, minutes, action tracking).
• Prepare communications, reports, and presentations.
• Maintain financial and administrative records (budgets, procurement, expenses).
• Serve as liaison across CADSA, academic units, and partners.
• Maintain program data, records, and digital content; support reporting and program evaluation.
• Coordinate vendors and logistics for events, trainings, and competitions.
• Ensure compliance with university policies and grant requirements.
• Support student-facing initiatives such as applied projects and business case competitions.

CORE COMPETENCIES:

• Strong organizational and project management skills.
• Excellent written and oral communication skills.
• Ability to manage priorities and meet deadlines.
• Ability to coordinate events and collaborate across stakeholders.
• Knowledge of university administration and grant processes.
• Familiarity with curriculum or workforce-aligned initiatives preferred.
• Proficiency in Microsoft Office and collaboration tools (e.g., Teams, Zoom, SharePoint).
• Experience with budgets, procurement, and financial tracking.
• Ability to manage program data and reporting.
• Discretion and confidentiality.
• Commitment to advancing AI and data science aligned with Howard University’s mission.

MINIMUM REQUIREMENTS:

• Bachelor’s degree and four to six years of progressively responsible administrative or program coordination experience, preferably in higher education, workforce development, or industry partnership environments.
• Up to ten years of related work experience may be substituted in lieu of educational qualifications.