Administrative Coordinator

Howard University; Washington (District of Columbia); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

PTO and paid holidays

Tuition reimbursement and career advancement paths

Job summary

Howard University is seeking a Program/Administrative Coordinator for the Center for Applied Data Science and Analytics (CADSA). This role provides key administrative and programmatic support, ensuring smooth operations and contributing to strategic initiatives.

The ideal candidate will have a Bachelor’s degree and 4-6 years of relevant experience, particularly in academic or nonprofit settings. Responsibilities include managing communications, tracking expenditures, and coordinating program activities.

The salary range for this position is $58,000-$68,000.

Qualifications

• 4–6 years of relevant professional experience in academic or nonprofit settings.
• Experience supporting a university center or research unit is a plus.

Responsibilities

• Provide high-level administrative support to the Executive Director and CADSA team.
• Manage day-to-day administrative tasks, including scheduling and filing.
• Perform data analysis and prepare reports for leadership.

Skills

Advanced knowledge of office and administrative practices

Proficiency in Microsoft Office applications

Effective communication skills

Strong organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office

SharePoint

Job description

Benefits

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Job Description

The Center for Applied Data Science and Analytics (CADSA) facilitates interdisciplinary programs in data science, analytics, and AI; collaborates with campus institutes and centers; expands research funding; and develops links with corporations and government agencies for internships and placements. CADSA works with faculty, students, staff, and external partners to address complex societal challenges through ethical and applied data practices.

Job Purpose

The purpose of this position is to serve as the Program/Administrative Coordinator, providing key administrative and programmatic support to CADSA, ensuring the smooth operation of daily activities, and contributing to the center’s strategic initiatives.

Supervisory Accountability

Has responsibility or authority that is limited to the direction of students or temporary workers. Verify timecard entry for student worker(s).

Nature and Scope

Serve as the Program/Administrative Coordinator and interface with internal contacts, including CADSA leadership, faculty, students, and staff across the university, and external contacts, including vendors, alumni, partners from industry, government agencies, funding organizations, and the public.

Principal Accountabilities

• Provide high-level administrative support to the Executive Director and CADSA team.
• Maintain clear and consistent communication with Howard University faculty, staff, and external stakeholders.
• Manage day-to-day administrative tasks, including scheduling, filing, mail distribution, and general office operations.
• Track expenditures, maintain financial records, and assist with budget reconciliation and reporting.
• Perform data analysis and prepare reports for leadership and key stakeholders.
• Provide administrative support to ensure smooth coordination and implementation of program activities.
• Assist with program communications, including updating the website, drafting newsletters, and managing announcements.
• Manage contact lists for faculty, staff, students, and strategic partners.
• Coordinate engagement programs and activities involving faculty, staff, and students.
• Help plan and execute public events, workshops, seminars, and symposia.
• Coordinate with external partners on collaborative projects and initiatives.
• Support the onboarding and scheduling of student workers or temporary staff.
• Ensure adherence to university policies and procedures.
• Perform other related duties as assigned.

Core Competences

• Advanced knowledge of office and administrative practices and principles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams, and SharePoint) and standard office equipment.
• Ability to communicate effectively orally and in writing with a diverse population.
• Ability to maintain harmonious working relationships with staff, students, faculty, university officials, and the public.
• Proven track record of effectively managing complex calendars and scheduling appointments.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong organizational skills to establish priorities, meet deadlines, and perform in a responsible, professional manner.
• Ability to plan, organize, and work with others.

Minimum Requirements

Bachelor’s degree and 4–6 years of relevant professional experience in academic or nonprofit settings. Up to 10 years of directly related work experience may be substituted for educational qualifications. Prior experience supporting a university center or research unit is a plus.

Compliance Salary Range Disclosure

$58,000-$68,000