Program Coordinator II (Privacy Coordinator) / 60019986

State of South Carolina; Columbia (SC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long Term Disability

Life Insurance

Sick leave 15 days yearly

13 paid holidays

Job summary

State of South Carolina’s Civil Rights Division seeks a Program Coordinator II (Privacy Coordinator) to ensure HIPAA compliance through audits, policy updates, and managing Business Associates. This in-office role requires coordinating with the Program Manager II and various agency teams.

The role involves researching sensitive matters, updating privacy procedures, and guiding internal processes to meet federal and state requirements. Strong communication and analytical skills are essential.

Qualifications

• Bachelor's degree and relevant program experience in privacy and HIPAA compliance reviews.
• Equivalent combination of education and experience may be accepted with approval.
• One year of legal experience is preferred.
• Experience with Privacy and HIPAA laws preferred.

Responsibilities

• Conduct audits to ensure HIPAA privacy/security compliance and coordinate corrective actions to reach 100% compliance.
• Review and update privacy and HIPAA policies to align with federal/state regulations.
• Coordinate programs for managing Business Associates including compliance reviews and timelines.
• Draft and implement policies for the Office of Civil Rights & Privacy and keep policies updated.
• Manage multiple complex projects with deadlines and timely responses.

Skills

Oral communication

Written communication

Data analysis

Education

Bachelor's degree

Job description

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in the Civil Rights Division, Richland County. This is an in-office role and not a telecommute or remote position.

Are you the One?

We are looking for a Program Coordinator II (Privacy Coordinator) who, under limited supervision from the Program Manager II, is responsible for ensuring Department privacy and HIPAA compliance by conducting compliance reviews and managing Business Associates.

Responsibilities

• Conducts audits to ensure agency compliance with HIPAA Privacy Rule, Security Rule, Breach Notification Rule, the HITECH Act, and other federal and state laws and regulations. Coordinates agency and team efforts to correct issues of non-compliance noted in compliance reviews, complaints or investigations, to include communicating with relevant parties, assigning deadlines, and scheduling and attending meetings to ensure follow-up and progress toward 100% compliance. Performs research, analyzes, and summarizes data to make specific recommendations. Coordinate and reviews Agency contracts for Personally Identifiable Information and/or Protected Health Information, Log and track privacy incidents, assist in researching and identifying appropriate industry standards.
• Conducts research on critical, confidential, and often highly sensitive matters which may require statutory or policy modifications. On an annual basis, reviews and, if necessary, updates privacy and HIPAA policy and procedures ensuring both are in compliance with existing and new legislation. Work to ensure internal processes align with federal requirements.
• Coordinates office efforts to manage the agency’s Business Associates, to include compliance reviews, assisting in the correction of any issues of non-compliance noted in compliance reviews, communicating with relevant parties, assigning deadlines and scheduling and attending meetings to ensure follow-up and progress toward 100% compliance.
• Provide ongoing support for the proper functioning of the Office of Civil Rights & Privacy by assisting in the drafting and implementation of policies and procedures for the Office of Civil Rights & Privacy. Coordinate updates to ensure policies are in compliance with State and Federal regulations.
• Maintains the status of multiple complex projects and initiatives facilitated within the Civil Rights Division. Solicits input from Program areas as needed; assigns deadlines and maintains multiple timelines and ensures follow-up. Ensures deadlines are met on all responses, correspondence, special projects, etc.

Benefits Package

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Qualifications & Experience

A bachelor's degree and relevant program experience, such as experience with Privacy and Health Information Portability and Accountability Act (HIPAA) compliance reviews and/or policy. An equivalent combination of education and experience may be accepted with prior State Human Resources approval. Preferred: One (1) year of legal experience is preferred. One (1) year experience performing privacy and HIPAA related duties, to include interaction with the public with regards to benefit programs preferred, knowledge of contracts and Business Associate Agreements. Experience with Privacy and HIPAA laws preferred.

Additional Requirements

• Requires holder to drive routinely.
• Valid driver's license.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• In-office role.

• Knowledge of federal and South Carolina laws.
• Knowledge of the theories of legal research.
• Knowledge of an agency’s mission, programs and objectives.
• Knowledge of an agency’s organizational structure, the people who manage the work and the process applicable government work.
• Ability to interpret and apply rules and regulations.
• Familiar with the HIPAA Privacy Rule, Security Rule, Breach Notification Rule and Health Information Technology for Economic and Clinical Health (HITECH) Act.
• Must have effective communication skills, both oral and written.

Equal Employment Opportunity Statement

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.