Administrative Specialist II / 60020240RP

State of South Carolina; Columbia (SC); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life Insurance

15 days annual leave

15 days sick leave

13 paid holidays

State Retirement Plan

Deferred Compensation Programs

Job summary

State of South Carolina’s Department of Health and Human Services seeks an Administrative Specialist II to support eligibility staff by handling client intake, screening applications, referrals, and resolving problems within Localized Eligibility Processing in Richland County. This in-office role demands dependable scheduling, timely task completion, and excellent customer service.

You will process mail and faxes into OnBase, maintain filing and supply inventories, and participate in meetings

Qualifications

• Must have a high school diploma or equivalent.
• Clerical experience may be substituted for a diploma.
• Ability to handle confidential information in HIPAA contexts.

Responsibilities

• Assists clients in person or by phone; screens applicants; makes referrals and resolves problems.
• Provides administrative support to eligibility staff; scans and indexes files into OnBase; handles faxes.
• Maintains supplies/forms, filing system, mail processing, and delivery between offices.
• Performs emergency preparedness duties as required; attends meetings and trainings.
• Maintains schedules and completes tasks timely with dependable attendance.

Skills

Customer service

Time management

Communication

Education

High school diploma

Tools

OnBase

Job description

*This position is a repost. Previous applicants do not need to reapply.*

Are you the One?

We are looking for an Administrative Specialist II, who provides administrative assistance to eligibility staff to improve efficiency in case processing. Performs administrative duties such as assisting clients, screening applications and resolving problems. Provides internal customer services by working in harmonious relationships and developing sound solutions to accomplish the S.C Department of Health and Human Services mission (The Department). Demonstrates positive, cooperative and professional relationships and customer service with staff, co-workers, customers, providers, administrators, the general public, and all stakeholders. Must exhibit dependability/reliability/time management by reporting to work on time, by meeting work schedules & deadlines and completing job tasks effectively and efficiently.

This position is located in Localized Eligibility Processing (LEP), Richland County.

This is an in-office role and not a telecommute or remote position.

Job Responsibilities

• Assists clients in person or via telephone. Screens applicants, makes appropriate referrals, answers questions & resolves problems. Adheres to all agency policies, HIPAA Medicaid Confidentiality rules. Must maintain punctuality with established schedules & exhibits exemplary customer service skills (friendly, helpful, courteous, and harmonious).
• Provides administrative assistance to eligibility staff to improve efficiency in case processing. Reviews incoming applications/reviews for completeness. Scans files accurately into OnBase using correct indexing and county information. Receives faxes and directs faxes to appropriate worker or virtually prints faxes into OnBase.
• Maintains inventory of supplies/forms. Prepares supply order. Prepares reports as requested. Maintains filing system. Opens/date stamps/reads/researches incoming mail and distributes to appropriate staff daily and prepares outgoing mail. Delivers mail between offices as directed.
• Performs emergency preparedness duties or activities as required.
• Attends meetings and training sessions as required. Makes and keeps schedules, completes tasks timely and reports to work timely. Performs other duties as assigned.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

A high school diploma.

Related clerical experience may be substituted for a high school diploma.

Additional Requirements:

• Occasional overnight travel.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• In-office Role

• Knowledge of laws, regulations and policies relevant to the agency of employment.
• Must be able to perform routine administrative duties.
• Exercises discretion in applying policies and procedures.
• Adheres to all agency policies, HIPAA Medicaid Confidentiality rules.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.