Program Coordinator II (Privacy Coordinator) / 60019986

State-of-South-Carolina; South Carolina; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, Dental, Vision, LTD, Life

Vacation 15 days

Sick leave 15 days

13 paid holidays

State Retirement Plan

Deferred compensation

Job summary

South Carolina Department of Health and Human Services seeks a Program Coordinator II (Privacy Coordinator) to ensure HIPAA compliance and oversee privacy programs in the Civil Rights Division, Richland County. This in-office role focuses on audits, policy updates, and managing Business Associates to achieve 100% compliance with federal and state laws.

The position requires a bachelor's degree and privacy/HIPAA experience; preferred candidates have contract knowledge and experience handling

Qualifications

• Bachelor's degree required.
• Experience with Privacy and HIPAA compliance reviews and/or policy preferred.
• Knowledge of contracts and Business Associate Agreements helpful.

Responsibilities

• Conduct audits to ensure HIPAA privacy rule and related regulations compliance.
• Coordinate and manage Business Associates and compliance reviews, communicating deadlines and progress.
• Update privacy and HIPAA policies annually and ensure alignment with federal/state laws.
• Draft and implement privacy-related policies and procedures for the Office of Civil Rights & Privacy.
• Maintain multiple complex project timelines and ensure timely responses and follow-ups.
• Drive compliance initiatives and assist in updating agency contracts involving PII/PHI.

Skills

Privacy compliance

HIPAA knowledge

Policy drafting

Project coordination

Education

Bachelor's degree

Job description

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in the Civil Rights Division, Richland County. This is an in-office role and not a telecommute or remote position.

Are you the One?

We are looking for a Program Coordinator II (Privacy Coordinator) who, under limited supervision from the Program Manager II, is responsible for ensuring Department privacy and HIPAA compliance by conducting compliance reviews and managing Business Associates.

• Conducts audits to ensure agency compliance with HIPAA Privacy Rule, Security Rule, Breach Notification Rule, the HITECH Act, and other federal and state laws and regulations. Coordinates agency and team efforts to correct issues of non-compliance noted in compliance reviews, complaints or investigations, to include communicating with relevant parties, assigning deadlines, and scheduling and attending meetings to ensure follow-up and progress toward 100% compliance. Performs research, analyzes, and summarizes data to make specific recommendations. Coordinate and reviews Agency contracts for Personally Identifiable Information and/or Protected Health Information, Log and track privacy incidents, assist in researching and identifying appropriate industry standards.
• Conducts research on critical, confidential, and often highly sensitive matters which may require statutory or policy modifications. On an annual basis, reviews and, if necessary, updates privacy and HIPAA policy and procedures ensuring both are in compliance with existing and new legislation. Work to ensure internal processes align with federal requirements.
• Coordinates office efforts to manage the agency’s Business Associates, to include compliance reviews, assisting in the correction of any issues of non-compliance noted in compliance reviews, communicating with relevant parties, assigning deadlines and scheduling and attending meetings to ensure follow-up and progress toward 100% compliance.
• Provide ongoing support for the proper functioning of the Office of Civil Rights & Privacy by assisting in the drafting and implementation of policies and procedures for the Office of Civil Rights & Privacy. Coordinate updates to ensure policies are in compliance with State and Federal regulations.
• Maintains the status of multiple complex projects and initiatives facilitated within the Civil Rights Division. Solicits input from Program areas as needed; assigns deadlines and maintains multiple timelines and ensures follow-up. Ensures deadlines are met on all responses, correspondence, special projects, etc.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

A bachelor's degree and relevant program experience, such as experience with Privacy and Health Information Portability and Accountability Act (HIPAA) compliance reviews and/or policy.

An equivalent combination of education and experience may be accepted with prior State Human Resources approval.

Preferred:

One (1) year of legal experience is preferred. One (1) year experience performing privacy and HIPAA related duties, to include interaction with the public with regards to benefit programs preferred, knowledge of contracts and Business Associate Agreements. Experience with Privacy and HIPAA laws preferred.

Additional Requirements:

• Requires holder to drive routinely.
• Valid driver's license.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• In-office role.

• Knowledge of federal and South Carolina laws.
• Knowledge of the theories of legal research.
• Knowledge of an agency’s mission, programs and objectives.
• Knowledge of an agency’s organizational structure, the people who manage the work and the process applicable government work.
• Ability to interpret and apply rules and regulations.
• Familiar with the HIPAA Privacy Rule, Security Rule, Breach Notification Rule and Health Information Technology for Economic and Clinical Health (HITECH) Act.
• Must have effective communication skills, both oral and written.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited to lactation), national origin, age (40 or older), disability or genetic information.