Program Coordinator II- Graduate Medical Education

Boston Children’s Hospital; Boston, Northern (MA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Boston Children’s Hospital is seeking a qualified Programs Coordinator to oversee fellowship programs under GME. The role requires coordinating activities, onboarding and maintaining records, and fostering external relationships with faculty and house staff.

The position emphasizes planning, budgeting, reporting, and ensuring compliance with GME requirements. Hybrid work arrangement may apply after training, with strong emphasis on collaboration and process improvement.

Qualifications

• Associate degree or equivalent required; bachelor’s preferred.
• 2 years of relevant experience.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Ability to coordinate multiple stakeholders and partners.

Responsibilities

• Coordinate activities and daily operations of a program.
• Assist in development or revision of program goals and objectives.
• Prepare proposals for funding from outside sponsors.
• Advise staff to meet program goals; refer to appropriate person when needed.
• Prepare periodic reports for management or outside agencies.
• Plan workshops, meetings or conferences; coordinate logistics and communications.
• May supervise staff.

Skills

Communication

Time management

Organizational skills

Conflict resolution

Independent thinking

Education

Associate degree or equivalent

Bachelor’s degree preferred

Job description

Position Summary

Under general supervision, coordinates all activities and functions of several fellowship programs to ensure that goals and objectives specified for the programs are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Follows established plans on a yearly cycle in accordance with department/GME (Graduate Medical Education) requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases, and completion of assigned projects including planning and coordinating education activities. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.

Key responsibilities

• Coordinates activities and daily operations of a program. Assists in the development of new or revision of program goals and objectives.
• Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
• Confers with and advises staff and others to provide technical advice, problem solving assistance, answers to questions and program goals; refers to appropriate department person when unable to respond.
• Prepares periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
• May evaluate program effectiveness to develop improved methods.
• May review applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
• May Assist in the coordination of recruitment efforts Assists with written communication and promotional literature.
• May plan workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. Interacts and maintains liaison with staff, faculty and outside/community agencies in facilitating program objectives.
• May supervise staff

Minimum qualifications

Education:

• Associate's or equivalent experience. Bachelor's preferred

Experience:

• 2 years of relevant experience
• Good verbal and written communication skills
• Ability to command respect from others
• Conflict resolution skills to facilitate positive interactions with the organization
• Organizational skills to effectively organize workload, manage time and resources and schedule and prioritize projects.
• Independent Thinking skills to provide persistence and determination in the execution of the position requirements.

Schedule:

M-F, Hybrid flexibility after training.