Program Coordinator II- Graduate Medical Education

Boston Children's Hospital; Boston (MA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Boston Children's Hospital is seeking a Fellowship Programs Coordinator to oversee multiple fellowship initiatives, ensuring goals are met within timelines and funding constraints. You will support recruitment, onboarding, and coordination of education activities, maintain databases, and liaise with faculty and house staff to enable smooth GME operations.

This role requires strong communication, organizational skills, and the ability to work across departments in a hybrid work environment.

Qualifications

• 2 years of relevant experience.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Coordinate activities and daily operations of the fellowship programs.
• Assist in recruitment and onboarding of house staff.
• Maintain education databases and plan education activities.
• Prepare reports for management and external agencies.
• Coordinate internal and external program relations.
• Support event planning and logistics for workshops and conferences.
• May supervise staff.

Skills

Verbal communication

Written communication

Organizational skills

Conflict resolution

Independent thinking

Education

Associate's degree or equivalent experience

Bachelor's degree preferred

Job description

Position Summary

Under general supervision, coordinates all activities and functions of several fellowship programs to ensure that goals and objectives specified for the programs are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Follows established plans on a yearly cycle in accordance with department/GME (Graduate Medical Education) requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases, and completion of assigned projects including planning and coordinating education activities. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.

Key responsibilities

• Coordinates activities and daily operations of a program. Assists in the development of new or revision of program goals and objectives.
• Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
• Confers with and advises staff and others to provide technical advice, problem solving assistance, answers to questions and program goals; refers to appropriate department person when unable to respond.
• Prepares periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
• May evaluate program effectiveness to develop improved methods.
• May review applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
• May Assist in the coordination of recruitment efforts Assists with written communication and promotional literature.
• May plan workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. Interacts and maintains liaison with staff, faculty and outside/community agencies in facilitating program objectives.
• May supervise staff

Minimum qualifications

Education:

• Associate's or equivalent experience. Bachelor's preferred

Experience:

• 2 years of relevant experience
• Good verbal and written communication skills
• Ability to command respect from others
• Conflict resolution skills to facilitate positive interactions with the organization
• Organizational skills to effectively organize workload, manage time and resources and schedule and prioritize projects.
• Independent Thinking skills to provide persistence and determination in the execution of the position requirements.

Schedule:

M-F, Hybrid flexibility after training.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.