Program Coordinator II

University of Mississippi; Mississippi; On-site; USD 47,000 - 70,000; Full time

Job summary

The University of Mississippi is seeking a Program Coordinator to manage day-to-day administrative operations for the UM Institute for the Arts. You will work closely with the Director and Associate Director to ensure continuity and professionalism across Institute activities.

Responsibilities include coordinating budgets and events, supporting communications, and fostering partnerships with departments such as Art & Art History, Music, and Theatre & Film.

Qualifications

• Bachelor’s degree in arts administration, communications, business, or related field.
• Demonstrated experience in administrative coordination or operations management.
• Strong written and verbal communication skills.
• Experience managing multiple projects with attention to detail and deadlines.
• Proficiency with office software, website content management systems, and social media platforms.
• Graphic design and/or digital communications skills.
• Experience in higher education and nonprofit organizations.
• Familiarity with university budget and procurement systems.
• Experience supporting public events and community engagement initiatives.

Responsibilities

• Coordinate day-to-day administrative operations of the Institute.
• Support budget tracking, purchasing, reimbursements, and financial documentation in accordance with university policies.
• Assist with event logistics including space reservations, contracts, catering, travel arrangements, and technical needs.
• Maintain organized records, databases, and reporting systems.
• Monitor timelines and project milestones to ensure initiatives remain on schedule.
• Provide administrative support for interdisciplinary programs and community events.

Skills

Communication skills

Project coordination

Budget awareness

Office software

Public events support

Social media

Graphic design

Education

Bachelor's degree

Tools

Website CMS

Social media platforms

Job description

The University of Mississippi — fondly referred to as Ole Miss —stands as a premier public research institution with a proud legacyof academic distinction. We are devoted to nurturing a vibrant,inclusive community where every member — student, faculty, andstaff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department:

Job Summary:

Coordinates day-to-day fiscal, administrative, and operationalactivities of a defined, program or set of funded activities.Programs are usually focused to a single purpose, may bescientific, research, educational, or service oriented, and mayexist as a subset of an integrated funded program activity. Dutiestypically include assisting with grant planning and administration,fiscal, budgetary, and/or other associated transactions, programimplementation and administration, internal and externaloperational/administrative liaison, program marketing, andreporting.

Job Description:

Working closely with the Director and Associate Director of the UMInstitute for the Arts, this position provides comprehensiveoperational and communications support for interdisciplinaryinitiatives, programs, public events, and community partnerships.As the Institute’s primary staff coordinator, this role ensurescontinuity, professionalism, and organizational effectivenessacross all Institute activities.

The Program Coordinator serves as the administrative backbone ofthe Institute, enabling leadership to focus on strategic vision,academic innovation, and external engagement.

Key Responsibilities

Operational and Budget Management

• Coordinate day-to-day administrative operations of theInstitute.
• Support budget tracking, purchasing, reimbursements, andfinancial documentation in accordance with universitypolicies.
• Assist with event logistics including space reservations,contracts, catering, travel arrangements, and technicalneeds.
• Maintain organized records, databases, and reportingsystems.
• Monitor timelines and project milestones to ensure initiativesremain on schedule.

Communications & Public Visibility

• Serve as the primary communications coordinator for theInstitute (faculty, students, staff, alumni, and communitypartners).
• Facilitate communication among departments of Art & ArtHistory, Music, and Theatre & Film related to Instituteinitiatives.
• Draft and distribute newsletters, announcements, pressreleases, and internal communications.
• Manage website updates and social media platforms.
• Coordinate marketing materials for programs, public events, andsignature initiatives.
• Support storytelling efforts that highlight faculty, student,and community accomplishments.
• Ensure consistent branding and messaging aligned with theuniversity.
• Support grant submissions and reporting processes incollaboration with university offices.
• Assist in preparing reports, presentations, and materials forcollege and university leadership.

Program & Event Support

• Provide administrative support for interdisciplinaryprograms.
• Coordinate logistics for community-facing events.
• Support visiting artists, speakers, and partners withscheduling and hospitality arrangements.
• Assist with tracking participation, engagement data, and eventoutcomes.
• Support experiential learning initiatives, internships, andpartnership agreements as needed.

Preferred Qualifications

• Bachelor’s degree in arts administration, communications,business, or related field.
• Demonstrated experience in administrative coordination oroperations management.
• Strong written and verbal communication skills.
• Experience managing multiple projects with attention to detailand deadlines.
• Proficiency with office software, website content managementsystems, and social media platforms.
• Ability to work independently while collaborating effectivelywith diverse stakeholders.
• Graphic design and/or digital communications skills.
• Experience in higher education and nonprofitorganizations.
• Familiarity with university budget and procurementsystems.
• Experience supporting public events and community engagementinitiatives.

Job Responsibilities

Substitution Statement:

An equivalent combination of relatedexperience and education may be considered for this role.Substitutions of the required experience or education will beassessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Compensation:

$46,904.00 - $70,366.40

Interview Requirement:

Interview Requirements: Any candidate who is called for aninterview must notify the Department of EqualOpportunity/Regulatory Compliance in writing of any reasonableaccommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in anyemployment practice, education program, or education activity toall qualified persons. The University complies with all applicablelaws regarding equal opportunity and does not unlawfullydiscriminate against any employee or applicant for employment basedupon race, color, gender, sex, pregnancy, sexual orientation,gender identity or expression, religion, national origin,ethnicity, citizenship, age, disability, military status, protectedveteran status, genetic information, or any other legally protectedstatus.

Background Check Statement:

The University of Mississippi is committed to providing a safecampus community. UM conducts background investigations forapplicants being considered for employment. Backgroundinvestigations include a criminal history record check, and whenappropriate, a financial (credit) report or driving historycheck.