Program Coordinator II

University of Mississippi; United States; On-site; USD 47,000 - 70,000; Full time

Job summary

University of Mississippi seeks an experienced administrative coordinator to manage day-to-day operations for an interdisciplinary Institute. You will assist with grants administration, budgeting, events, and reporting, while coordinating communications with faculty, students, staff, alumni, and partners.

The role emphasizes strong writing, project management, and collaboration across departments such as Art & Art History, Music, and Theatre & Film within the university.

Qualifications

• Bachelor's degree required in arts administration, communications, business or related field.
• Demonstrated experience coordinating administrative operations and grants support.
• Excellent written and verbal communication abilities across audiences.
• Strong organizational skills with attention to deadlines and details.
• Experience with office software, CMS and social media platforms.

Responsibilities

• Coordinate day-to-day administrative operations for the Institute.
• Support budget tracking, purchasing, reimbursements, and financial documentation.
• Assist with event logistics including space reservations, contracts, and travel.
• Maintain organized records, databases, and reporting systems.
• Draft newsletters, press releases, and internal communications.
• Support marketing materials and branding aligned with the university.

Skills

Strong written and verbalCommunication

Project management

Independent with collaboration

Office software

Web content management systems

Social media management

Graphic design/digital communications

Education

Bachelor's degree in arts administration or related field

Tools

Microsoft Office

CMS platforms

Social media tools

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member ‑ student, faculty, and staff ‑ can achieve their fullest potential. Join the Ole Miss Family ‑ Build Your Legacy Here!

Department & Job Summary

Coordinates day‑to‑day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

Key Responsibilities

Operational and Budget Management

• Coordinate day‑to‑day administrative operations of the Institute.
• Support budget tracking, purchasing, reimbursements, and financial documentation in accordance with university policies.
• Assist with event logistics including space reservations, contracts, catering, travel arrangements, and technical needs.
• Maintain organized records, databases, and reporting systems.
• Monitor timelines and project milestones to ensure initiatives remain on schedule.

Communications & Public Visibility

• Serve as the primary communications coordinator for the Institute (faculty, students, staff, alumni, and community partners).
• Facilitate communication among departments of Art & Art History, Music, and Theatre & Film related to Institute initiatives.
• Draft and distribute newsletters, announcements, press releases, and internal communications.
• Manage website updates and social media platforms.
• Coordinate marketing materials for programs, public events, and signature initiatives.
• Support storytelling efforts that highlight faculty, student, and community accomplishments.
• Ensure consistent branding and messaging aligned with the university.
• Support grant submissions and reporting processes in collaboration with university offices.
• Assist in preparing reports, presentations, and materials for college and university leadership.

Program & Event Support

• Provide administrative support for interdisciplinary programs.
• Coordinate logistics for community‑facing events.
• Support visiting artists, speakers, and partners with scheduling and hospitality arrangements.
• Assist with tracking participation, engagement data, and event outcomes.
• Support experiential learning initiatives, internships, and partnership agreements as needed.

Preferred Qualifications

• Bachelor’s degree in arts administration, communications, business, or related field.
• Demonstrated experience in administrative coordination or operations management.
• Strong written and verbal communication skills.
• Experience managing multiple projects with attention to detail and deadlines.
• Proficiency with office software, website content management systems, and social media platforms.
• Ability to work independently while collaborating effectively with diverse stakeholders.
• Graphic design and/or digital communications skills.
• Experience in higher education and nonprofit organizations.
• Familiarity with university budget and procurement systems.
• Experience supporting public events and community engagement initiatives.

Education Qualifications

Bachelor's (Required)

Compensation

$46,904.00 - $70,366.40

Interview Requirements

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

About Ole Miss

Build your legacy - a legacy of people, place & purpose. Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home.

https://visitoxfordms.com/

https://visitoxfordms.com/