Staff Assistant II

University-of-Mississippi; Mississippi; On-site; USD 26,000 - 39,000; Full time

Job summary

The University of Mississippi—Ole Miss—invites applications for an administrative support role in the History department. The position provides complex administrative assistance to faculty and staff, handling scheduling for meetings, events, travel, and department operations for undergraduates, graduates, and faculty.

You will serve as a principal contact, greet visitors, relay inquiries, and collaborate with the Graduate Program Coordinator on communications with prospective and current

Qualifications

• Experience delivering complex administrative support.
• Excellent interpersonal and communication skills.
• Proficiency with scheduling, records management, and basic financial tracking.

Responsibilities

• Schedules logistics for meetings, events, travel and department operations.
• Greets visitors, answers inquiries, routes complex questions to appropriate offices.
• Processes and tracks financial transactions and HR data where applicable.
• Maintains organized physical and electronic records per university policies.

Skills

Administrative support

Communication

Scheduling

Data entry

Education

High School diploma

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.Join the Ole Miss Family — Build Your Legacy Here!Department:HistoryJob Summary:Provides complex administrative support to a department or group of professionals in support of unit goals.Job Description:Schedules logistics and secures resources for meetings, department-sponsored events, conferences, travel, and work unit operations for undergraduate, graduate, and faculty colleagues.Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Will work with the Graduate Program Coordinator in communication with prospects and current graduate students.Processes, enters, tracks, and reconciles financial transactions and human resources data.Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.Job Responsibilities:Schedules logistics and secures resources for meetings, department-sponsored events, conferences, travel, and work unit operations for undergraduate, graduate, and faculty colleagues.Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Will work with the Graduate Program Coordinator in communication with prospects and current graduate students.Processes, enters, tracks, and reconciles financial transactions and human resources data.Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.Education Qualifications:High School (Required)Experience:Relevant experience | 2 Years | RequiredCompensation:$18.64 - $27.96Interview Requirement:Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.EEO Statement:The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.Background Check Statement:The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.